Project coordinator Administartor

4 weeks ago

Jaipur, Rajasthan, India Jai Infoway Full time
Company Description

JaiInfoway turns bold ideas into thriving businesses with a Generative AI & AI Agents–First approach. With 15+ years of global leadership and 250+ successful projects , we deliver reliable, high-quality code across web, mobile, and cloud. Our multidisciplinary teams help startups and enterprises scale faster, smarter, and leaner —driving measurable ROI through AI-driven automation, custom software development, and process optimization. With global delivery models, experienced talent, and a transparent agile approach, we accelerate outcomes for clients in FinTech, SaaS, Healthcare, Web3 , and beyond.

Role: Project Coordinator & Office Administrator (IT)

Type: Full-time

Location: Remote + Onsite coordination (hybrid)

Reports to: Program/Delivery Manager & Operations Lead

You will coordinate projects end-to-end and keep day-to-day office operations running smoothly. This blended role covers timeline & sprint management , stakeholder communication , documentation & reporting , plus HR/admin support, vendor & banking coordination, office opening/closing, and general facilities/IT asset oversight .

Key ResponsibilitiesProject Coordination
  • Build and manage project plans, timelines, and sprint boards (e.g., Jira/Asana/Trello); track risks, issues, and dependencies.
  • Schedule and run ceremonies (standups, sprint planning, reviews, retros) across time zones; capture clear action items and owners.
  • Maintain project documentation (charters, SoWs, backlogs, RACI, decision/risk logs, runbooks) and ensure version control (Confluence/Notion/Google Drive).
  • Prepare weekly status reports (scope, schedule, budget, quality), dashboards, and stakeholder updates.
  • Facilitate cross-functional collaboration among engineering, QA, DevOps, design, data/AI, and client teams.
Office Administration & Operations (IT Company)
  • Opening/Closing the Office: manage keys/access control, daily checklists, safety/housekeeping sign-offs, and end-of-day lock-down.
  • Front-Desk & Facility Ops: visitor/vendor management, meeting room calendars, supplies & pantry, courier/logistics, and event support.
  • Vendor & Procurement: obtain quotes, raise POs, track deliveries/AMCs, and maintain contract repositories.
  • Asset & IT Coordination: maintain inventory of laptops/peripherals/licenses; coordinate with IT for onboarding/offboarding, device handovers, repairs, and audits.
  • Policy & Compliance: support enforcement of security, attendance, and office policies; maintain statutory/compliance checklists.
HR & People Ops Support
  • Assist with recruitment logistics (job postings, interview scheduling, candidate coordination, feedback collation).
  • Run onboarding/offboarding checklists (docs, ID cards, IT assets,

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