Contract Administration Manager

2 weeks ago

Amritsar, Punjab, India Bunge Full time
Job Title: Contract Administration Manager

At Bunge, we are seeking a highly skilled Contract Administration Manager to join our team. As a key member of our contract administration team, you will be responsible for ensuring the smooth execution and implementation of contract-related activities, ensuring KPIs are met, and providing excellent stakeholder management.

Key Responsibilities:
  • Ensure all KPIs are met daily.
  • Domain knowledge of Agri-contracts, with a complete understanding of the process.
  • Ability to impart knowledge to the team.
  • Supervision and close coordination with the team on daily activities.
  • Be the first point of contact for the team, handling queries, issues, and concerns effectively.
  • In-put of purchase and sale contracts and relevant amendments.
  • Allocation of futures pricing, rolling of futures pricing, and overfill/underfill pricing.
  • Creation of master data requests for new contractual counterparties.
  • Issuance of contracts using Bunge standard terms and review of third-party issued contracts.
  • Monitor the status of activities and report upward to the Manager. Responsible for ensuring accuracy of Contract Admin metrics reported.
  • Ensure timely filing of documents for retention, in accordance with Company policies and procedure requirements.
  • Effective communication on all day-to-day operational-related activities with various stakeholders.
  • Adapt and quickly get hands-on to new introduced applications and processes, and in turn, train the team to learn and adapt for achieving better results and desired outcomes.
  • Work in coherence to achieve self and team goals.
Additional Responsibilities:
  • Ensure SOPs are diligently followed, and compliance checks are always in place, control mechanisms, quality checks, manage the process, propose solutions.
  • Ensure all daily, weekly, and monthly reports are sent on time.
  • Daily status updates and report issues to the Manager for timely resolution.
  • Ensuring close coordination with the team to have smooth closure of month-end activities.
  • Identify and propose ways of process improvement as per Industry leading practices.
  • Drive and ensure successful implementation of internal projects.
  • Lead User Accessibility Testing (UAT).
  • Ensuring SOX and other statutory requirements are met, and all information, documents, and reports provided by the team for audit. Post the audit, ensure corrective and preventive action plans are set and successfully implemented in the Team.
  • Provide guidance and support to the team, knowledge sharing, and best practices.
Impact/Dimensions:
  • Responsible for ensuring on-time and accurate entry of +45,000 transactions in SAP, and timely issuance of +7,000 contracts, ensuring its legal enforceability with intact $ value. Also targeting towards business KPI improvement by improving the lifecycle of contracts (CLM) across value chains.
Key Performance Indicators (KPIs):
  • Target to achieve 99% TAT and 98% accuracy for Contract entry (Purchase/Sales) in SAP.
  • Ensure timeline for Contract drafting and signing within 1 working day, maintaining 100% accuracy.
  • Overall Timeline contract issuance (from the date of receipt of Biz com to sending the signed copy to the Counterpart). Baseline for best-in-class TAT is 3 working days.
  • Deliver efficiency of around 10% in the process flow by continuous improvement and eliminating unproductive methodology.
Major Opportunities and Decisions:
  • Highly organized and able to work within tight timelines and applicable KPIs.
  • Flexible and adaptive to changing conditions in the business/market environment.
  • Strong customer service, communication skills/soft skills.
  • Attention to details, process-oriented, and analytical skills.
  • Effective decision-making and problem-solving.
  • Computer proficient (SAP, Analytical tools, MS Office).
  • Work well as part of a team to achieve a common objective.
Management/Leadership:

This is a people-centric role, requiring close coordination with the team on day-to-day activities and requiring leadership skills with good interpersonal skills to be able to work in coherence with the team and drive efficiency. Domain knowledge and understanding of end-to-end process are a must, with good understanding of contract rules, GAFTA, FOSFA, etc.

Key Relationships, Stakeholders & Interfaces:

This is a role that interacts with trading, legal, execution, controlling, accounting, finance, tech Support teams like IT, EDM, and SAP teams across regions Bunge servers, along with interaction externally with Vendors, Customers, and brokers.

Knowledge and Technical Competencies:
  • Relevant experience in handling entry and issuance of commodity contracts for bulk and container shipments of Agri-commodities, with good knowledge of GAFTA, FOSFA contracts' rules.
  • Good knowledge of concepts and procedures related to contract life cycle of commodity contracts and execution, related terms & guidelines, including expertise in Incoterms, logistics, and shipping documents.
  • Ability to work independently, efficiently, and deliver high-quality output under time pressure.
  • Experience in managing people and processes through a sustained period of change.
  • Strong written & oral communications skills in English. Knowledge of any other foreign languages will be an added advantage.
  • Computer proficient and competency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
  • Experience in working with SAP systems.
Education/Experience:
  • 3-5 years of work experience in a similar role or with International Commodity company.
  • Minimum Education Qualification – Graduation, Post-graduation, or MBA in International Business would be an advantage.
  • Relevant experience in handling commodity contracts with good knowledge of GAFTA, FOSFA contract rules is desirable.

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