Chief Software Assets Coordinator

4 days ago

Aurangabad, Maharashtra, India beBeeAssetManagement Full time ₹ 20,00,000 - ₹ 25,00,000

About Our Organization:

We are a global technology consulting and digital solutions company that enables enterprises to reimagine business models and accelerate innovation through digital technologies.

Our entrepreneurial professionals across more than 30 countries cater to over 700 clients with our extensive domain and technology expertise to help drive superior competitive differentiation, customer experiences, and business outcomes.

Job Title: Asset Management Specialist

Key Responsibilities:

  • The Software Asset Management Analyst will be responsible for the end-to-end lifecycle of software assets, including procurement, license management, compliance, renewals, and vendor coordination.
  • Software Request & License Management
  • Process software requests via BMC Helix/Digital Workplace Portal.
  • Validate license availability and assign licenses through vendor portals (e.g., Microsoft 365, Autodesk).
  • Initiate license harvesting or procurement when required.
  • Maintain accurate records of license assignments, usage, and compliance.
  • Contract & Renewal Management
  • Track contract expirations using dashboards (Asana, Remedy).
  • Coordinate with legal and procurement for contract reviews and renewals.
  • Ensure Ariba contracts are active and published before PR/PO creation.
  • Maintain documentation in Ariba and Remedy for audit readiness.
  • Procurement & Purchase Order (PO) Process
  • Create and manage Purchase Requisitions (PRs) and POs in SAP.
  • Collaborate with the Center of Excellence (COE) for PR processing.
  • Ensure all approvals (gatekeeper, manager, cost center) are documented.
  • Track PO status and update stakeholders accordingly.
  • Vendor & Communication Management
  • Use shared mailboxes for all vendor interactions.
  • Ensure all communications are tagged to relevant Remedy tickets.
  • Coordinate with vendors for quotes, license keys, and order confirmations.
  • Software Deployment & Packaging
  • Coordinate with desktop engineering and local IT for software packaging and deployment.
  • Track deployment status and update Remedy tickets.
  • Manage add-ons and plugin deployments via Intune and Microsoft Entra.
  • Compliance & Audit
  • Conduct regular license usage reviews and reclaim unused licenses.
  • Ensure all actions are documented for audit and compliance.
  • Support internal and vendor audits by providing accurate license data.
  • Dashboard & Reporting
  • Maintain and update SAM dashboards for renewals and compliance tracking.
  • Export and format data from Remedy for dashboard imports.
  • Use dashboards for team coordination and audit visibility.

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