Financial Operations Specialist

Financial Operations Manager

The Financial Operations Manager is a critical role that requires strong financial skills, attention to detail and excellent interpersonal skills. This individual will be responsible for preparing the project budget, annual quarterly monthly planning and rolling forecasts and ensuring timely implementation of mitigation actions.

Key Responsibilities:

• Prepare project budget, annual quarterly monthly planning and rolling forecasts;
• Support project invoicing, tax issues bonds and guarantees, financial accounting and reporting and drive optimization of project cash flow revenues and GM contribution;
• Participate in opportunity risk identification and ensure timely implementation of mitigation actions;
• Drive coordinate and prepare monthly project reviews jointly with the PM Central Controller PSCM;
• Review and have joint responsibility for all financial aspects of the project including estimate at completion and related cost-to-complete forecasted revenues and cash flow risks and opportunities assessment;
• Promote commercial awareness in the project team and provide commercial input to the project execution plan;
• Co-coordinate with the Client for approval on invoices getting payments and various forms for compliance purposes;
• Maintain an updated billing register capturing details of all billings till date status on approval payment various deductions with categories and reasons follow-up to collect amounts deducted;
• Stringent monitoring and control on site expenses weekly reporting of project expenses in a specified format and reconciliation of SAP entries with invoices;
• Analysis on actual vs budget costs and revenue on the project highlighting potential issues to the controller manager and project managers;
• Lead the activity of project actualisation actua at HO defined frequency co-coordinate with project team to get required data discuss with controller manager to prepare finance-related slides in actua presentation upload the actua in SAP post approval from required people;
• Review of Kappa against the budgeted costs and highlight in case of costs exceeding the budget check that adequate documents quotations budget sheet comparative information billing value required authorisations reasoning for deviations from minimum quotations budget overruns non-lowest offer non-compliance with payment terms are attached with the Kappa;
• Sharing of project slides for monthly business review in accordance with timeline defined by the project team keeping controller manager in loop;
• Comprehensive check on provisions to ensure that provisions are accurate complete for monthly closing and in line with accounting rules and HO instructions;
• Monthly cash verification and surprise verification at least once a month Reporting of results to HO team controller manager and IFC team;
• Lead and supervise the compliance on Internal Financial Controls IFC as defined by HO in the Risk and Control Matrix RCM;
• Monitoring of ABG PBG any other guarantees insurances to ensure that these are timely renewed reduced as per contractual conditions;
• Compliance with tax regulations;
• Provide all required support to execution team and being an integral part of the project team Become a core finance support to the team for all finance-related matters on site Anticipate issues discuss with controller manager and take proactive actions to resolve issues;
• Timely filling of man days for self against respective project;
• Check that timesheets of staff working on his project are filled timely and properly;
• Supervise the day-to-day work of site accountant provide guidance and support for efficient conduct of site tasks;
• Support to central controlling team on various analysis ad-hoc requests.