Senior Executive Coordinator

18 hours ago

Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,50,000
Comprehensive Executive Support Role

We are seeking a highly organized and proactive individual to provide top-notch administrative support to senior leadership. The ideal candidate will possess strong communication skills, excellent time management, and the ability to handle sensitive information with discretion.

Key Responsibilities:

  • Calendar Management: Manage and maintain executive calendars, scheduling appointments, meetings, and travel itineraries
  • Report Preparation: Prepare reports, presentations, and correspondence on behalf of the executive
  • Meeting Coordination: Attend and take notes during meetings, prepare minutes, and follow up on action items
  • Logistics Coordination: Coordinate logistics for internal and external meetings, including venue, agenda, and participants
  • Email Management: Manage emails and communications, prioritizing urgent and confidential matters
  • Liaison Role: Serve as a liaison between the executive and internal/external stakeholders
  • Travel Arrangements: Handle travel arrangements, including booking flights, accommodations, and processing expenses
  • Project Tracking: Assist with project tracking and ensure deadlines and deliverables are met
  • Record Keeping: Maintain records, documents, and files in an organized and accessible manner
  • Event Planning: Support in planning events, town halls, and other corporate functions as needed

Ideal Candidate:

  • Education: Bachelor's degree in Business Administration, Management, or a related field
  • Certification: MBA or postgraduate degree preferred (not mandatory)
  • Experience: Proven experience as an Executive Assistant or in a similar administrative role
  • Background: Experience supporting C-suite executives
  • Skills: Strong proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook)
  • Communication: Excellent written and verbal communication skills
  • Discretion: High level of discretion and confidentiality
  • Organization: Strong organizational and multitasking abilities
  • Flexibility: Ability to work independently and under pressure
  • Adaptability: Flexibility to adjust to changing priorities and deadlines
  • Professionalism: Professional demeanor and positive attitude

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