Meeting Coordinator Specialist

6 days ago


Tiruchi, Tamil Nadu, India beBeeScheduling Full time ₹ 12,00,000 - ₹ 14,00,000

As a highly organized and detail-oriented scheduling professional, you will manage and coordinate complex scheduling needs across teams or for executive leadership.

The ideal candidate will ensure efficient calendar management, optimize meeting schedules, and proactively resolve conflicts. This role is critical to keeping operations running smoothly and ensuring optimal use of time for subject matter experts.

Responsibilities

  • Manage daily calendars for various subject matter experts and consultants, along with team members from various back offices.
  • Schedule meetings, appointments, and events, ensuring optimal time allocation and minimal conflicts.
  • Coordinate with internal stakeholders to arrange logistics (meeting rooms, video conferencing links, etc.).
  • Monitor and adjust calendar events as priorities shift.
  • Communicate schedule changes promptly and professionally.
  • Report on the occurrence and length of key calendar events.

Requirements/Preferences

  • Proven experience in project coordination, project management, or a similar administrative role.
  • Proficiency with calendar and scheduling tools.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication.
  • Ability to work independently and under pressure.
  • High level of discretion and professionalism.


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