Office Operations Manager

1 day ago

Salem, Tamil Nadu, India beBeeAdministrative Full time ₹ 12,00,000 - ₹ 15,00,000

Key Responsibilities:

  1. The role involves providing administrative support to ensure the smooth functioning of daily office operations.
  • Manage senior leadership schedules, coordinate meetings and prepare confidential documents.
  • Act as the primary point of contact for all office-related inquiries, requests and issues.
  • Maintain office supplies inventory, place orders when necessary and ensure office equipment and technology are in good working order.
  • Coordinate and manage office-wide events, meetings and conferences with attention to detail and efficiency.

Team Leadership and Supervision:

  • Supervise and guide administrative staff to complete tasks accurately and efficiently, providing constructive feedback and support.
  • Develop and implement workflows, processes and procedures to optimize team performance and productivity.
  • Conduct regular performance reviews and assist in developing career growth plans for administrative staff.

Facilities Management:

  • Oversee the maintenance and upkeep of office facilities to ensure a clean and safe working environment.
  • Liaise with external vendors and contractors for maintenance, repairs and office supplies.
  • Coordinate office moves, seating arrangements and space planning to meet business needs.

Documentation and Reporting:

  • Maintain accurate records of office activities, expenditures and other relevant documentation.
  • Assist in preparing and maintaining reports, presentations and other materials for senior leadership and key stakeholders.
  • Ensure compliance with company policies, safety standards and other relevant regulations.

Process Improvement:

  • Identify areas for process improvement in administrative operations and implement solutions to increase efficiency and productivity.
  • Collaborate with senior management to streamline administrative procedures and improve team workflows.

Qualifications:

  • Education: Bachelor's degree in Business Administration, Office Management or related field (preferred).
  • Experience:
  • Minimum of 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.
  • Proven experience managing office operations and facilities.
  • Strong background in supporting senior management and cross-functional teams.
  • Skills:
  • Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office Suite and office management software.

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