Administrative Professional

4 days ago

Ghaziabad, Uttar Pradesh, India beBeeAdministrative Full time ₹ 7,50,000 - ₹ 10,00,000

Overview

Executive Associate Role Summary

We are seeking a highly organized and proactive Executive Associate to support our Founder across various aspects of operations, strategy, personal logistics, and wellness.

This role combines executive assistance, project management, personal training, and lifestyle optimization. As an Executive Associate, you will be responsible for managing the calendar, fitness schedule, travel, and personal logistics for our Founder.

Key Responsibilities:
  • Manage the calendar, fitness schedule, travel, and personal logistics for the Founder.
  • Drive the Founder to meetings, events, and personal commitments.
  • Track birthdays, social events, and personal commitments; ensure timely execution.
  • Refill and organize personal supplies (supplements, grooming items, essentials).
  • Ensure car cleanliness, servicing, and maintenance schedules.
  • Handle gifting, printing, parcel pickups/deliveries, and event coordination.
  • Coordinate with external vendors, service providers, and partners.
Operations & Team Management:
  • Lead operational execution: schedules, workflows, communications, and follow-ups.
  • Track attendance, payroll, payouts, and team bandwidth.
Project & Strategy:
  • Ensure clear meeting documentation: notes, insights, and actionable follow-ups.
  • Use Notion, Asana, Google Workspace, and AI tools to streamline workflows.
  • Partner with the Founder on brand strategy, pitches, and business development.
  • Conduct research, audits, and prepare strategic presentations.
  • Monitor accountability across stakeholders and projects.
Personal Training & Wellness:
  • Conduct daily personal training sessions as required.
  • Design and adapt fitness programs, track progress, and ensure safe, effective sessions.
Qualifications:
  • Graduate degree in Business, Management, or related fields.
  • 1–2 years of experience in EA, operations, or support roles.
  • Certified personal trainer (preferred, or demonstrable training experience).
  • Valid driving license (mandatory).
Personal Qualities & Mindset:
  • First-in, last-out attitude with strong personal ownership.
  • Highly reliable, punctual, and trustworthy.
  • Strong organisation, communication, and project management skills.
  • Knowledge of fitness training and wellness practices.
  • Calm under pressure, adaptable to shifting priorities.
  • Proactive problem-solver with high ownership and confidentiality.
  • Willingness to go the extra mile.

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