Administrative Operations Manager

3 weeks ago

Bengaluru, Karnataka, India HCP Technologies Private Limited Full time

HCP Technologies Private Limited is seeking a highly skilled and organized Administrative Operations Manager to join their team in Bengaluru. As an ideal candidate, you will thrive in a dynamic environment and be eager to contribute to the operational and financial efficiency of the organization.

Job Summary

We are looking for a proactive, detail-oriented individual who can effectively manage both administrative and accounting responsibilities. The successful candidate will oversee day-to-day office operations, maintain accurate financial records, and ensure timely compliance with company policies and regulations.

About the Role

The Admin and Accounts Executive will play a pivotal role in ensuring the smooth functioning of administrative operations and maintaining accurate financial records. This dual-role position requires multitasking and managing both administrative and accounting responsibilities effectively.

Main Responsibilities:

  • Office Management: Oversee day-to-day office operations, including inventory and supplies management, maintain office equipment, and coordinate repairs or replacements when necessary.
  • Documentation and Record-Keeping: Maintain and organize company records, contracts, and documentation, handle correspondence, emails, and phone calls professionally, and assist in preparing reports and presentations for management.
  • Coordination: Schedule and coordinate meetings, appointments, and events, liaise with vendors, suppliers, and service providers for office-related requirements, and provide support for onboarding new employees and maintaining HR records.
  • Compliance: Ensure adherence to company policies and administrative regulations, and assist in filing regulatory documents and licenses as required.
  • Accounts Responsibilities: Maintain accurate financial records, record day-to-day financial transactions, reconcile accounts, process invoices, verify their accuracy, and ensure timely payments, generate and send invoices to clients, and follow up on payments, handle bank transactions, and ensure monthly bank reconciliations are completed.

Requirements:

  • Bachelor's degree in Commerce, Accounting, Business Administration, or a related field.
  • Proficiency in accounting software (e.g., Tally, QuickBooks, or Zoho Books).
  • Strong knowledge of MS Office Suite (Excel, Word, PowerPoint).
  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • High attention to detail and problem-solving skills.

Salary: ₹8 Lakh - ₹10 Lakh per annum, depending on experience and qualifications. The salary range is estimated based on the location, industry standards, and the required skills and qualifications for the role.

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