High-Level Administrative Assistant

2 weeks ago


Mumbai, Maharashtra, India beBeeExecutive Full time ₹ 9,00,000 - ₹ 15,00,000
Job Opportunity

The Executive Secretary role requires a highly skilled professional to provide administrative support to the Director, ensuring efficient management of tasks and responsibilities.

This is an exceptional opportunity for a diligent individual with outstanding organizational skills to join our organization and contribute to its success.

Key Responsibilities:
  • Calendar & Schedule Management
  • Manage the Director's daily, weekly, and monthly calendars to ensure smooth time management.
  • Schedule and coordinate internal/external meetings, conferences, and appointments.
  • Proactively resolve scheduling conflicts and maintain accurate records.
Travel Arrangements:
  • Plan and arrange domestic and international travel, including flights, ground transportation, and transfers.
  • Organise hotel bookings, visas, travel insurance, and complete travel itineraries.
  • Coordinate changes to travel schedules at short notice when required.
Meeting & Event Coordination:
  • Prepare agendas, presentations, reports, and briefing materials to facilitate productive meetings.
  • Record and circulate minutes of meetings with follow-up actions to ensure accountability.
  • Coordinate arrangements for corporate events, business lunches/dinners, and social functions to enhance team collaboration.
Personal Activity Management:
  • Organize and manage personal commitments of the Director, such as medical appointments, family events, and private engagements.
  • Assist in planning and coordinating personal and family travel.
Communication & Correspondence:
  • Draft, proofread, and manage emails, letters, and other communications on behalf of the Director to maintain professionalism.
  • Maintain confidentiality of all sensitive business and personal information.
Administrative Support:
  • Maintain accurate files, records, and databases for quick access to critical information.
  • Manage expense reports, reimbursements, and petty cash related to the Director's activities.


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