High-Level Administrative Support Specialist

17 hours ago


Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 20,00,000 - ₹ 25,00,000
Job Overview

The High-Level Administrative Support Specialist will provide exceptional support to senior leadership, ensuring seamless management of professional responsibilities and personal commitments.

Main Responsibilities:
  • Calendar Management: Manage the daily, weekly, and monthly calendars of senior leadership. Schedule internal/external meetings, conferences, and appointments while resolving scheduling conflicts efficiently.
  • Travel Arrangements: Coordinate domestic and international travel, including flights, ground transportation, and transfers. Organise hotel bookings, visas, travel insurance, and complete travel itineraries.
  • Meeting & Event Coordination: Prepare agendas, presentations, reports, and briefing materials. Record and circulate meeting minutes with follow-up actions. Coordinate corporate events, business lunches/dinners, and social functions.
  • Personal Activity Management: Organize and manage personal commitments of senior leadership, such as medical appointments, family events, and private engagements.
  • Communication & Correspondence: Draft, proofread, and manage emails, letters, and other communications on behalf of senior leadership. Screen calls, messages, and visitors while addressing priority matters promptly.
  • Administrative Support: Maintain accurate files, records, and databases for quick access. Manage expense reports, reimbursements, and petty cash related to senior leadership's activities.
Requirements
  • Graduate degree; Diploma/Certification in Secretarial Practice or Office Administration preferred.
  • 5 – 10 years of experience as an Executive Secretary/Personal Assistant to senior leadership.
  • Strong proficiency in MS Office (Word, Excel, PowerPoint), Outlook, and scheduling tools.
  • Excellent communication skills in English; proficiency in additional languages is an advantage.
Benefits

This role offers a dynamic work environment with opportunities for growth and development. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply.



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