
High-Level Administrative Support Specialist
3 days ago
Job Title: High-Level Administrative Support Specialist
About the RoleWe are seeking a highly experienced professional to provide comprehensive support to senior executives. The ideal candidate will have exceptional organizational skills, cross-border coordination experience, and the ability to operate with discretion and efficiency across time zones.
Responsibilities- Provide high-level administrative support to senior executives, managing calendars, appointments, and travel across multiple time zones.
- Coordinate closely with senior leadership to ensure schedules, commitments, and deliverables are seamlessly managed.
- Liaise regularly with U.S.-based offices, clients, and stakeholders, ensuring familiarity with U.S. business etiquette and cultural norms.
- Arrange domestic and international travel, prepare itineraries, and manage logistics for business and personal engagements.
- Prepare, review, and manage confidential correspondence, reports, and presentation materials.
- Track action items, follow up on deadlines, and proactively anticipate the needs of senior leadership.
- Assist in the planning and coordination of meetings, conferences, and special events.
- Minimum of 10 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
- Proven experience working across borders and managing schedules for executives in multiple time zones.
- Familiarity with U.S. business customs, communication styles, and etiquette.
- Strong organizational, time management, and multitasking skills with meticulous attention to detail.
- Excellent written and verbal communication skills in English; Hindi proficiency is an added advantage.
- High level of integrity, discretion, and professionalism in handling confidential information.
- Proficiency with MS Office, Google Workspace, and virtual collaboration tools.
- Prior experience in healthcare is desirable but not mandatory.
Our organization values innovation and excellence, providing challenging opportunities and rewarding experiences for our employees.
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