High-Level Administrative Support Specialist

3 days ago


Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 90,00,000 - ₹ 1,20,00,000

Job Title: High-Level Administrative Support Specialist

About the Role

We are seeking a highly experienced professional to provide comprehensive support to senior executives. The ideal candidate will have exceptional organizational skills, cross-border coordination experience, and the ability to operate with discretion and efficiency across time zones.

Responsibilities
  • Provide high-level administrative support to senior executives, managing calendars, appointments, and travel across multiple time zones.
  • Coordinate closely with senior leadership to ensure schedules, commitments, and deliverables are seamlessly managed.
  • Liaise regularly with U.S.-based offices, clients, and stakeholders, ensuring familiarity with U.S. business etiquette and cultural norms.
  • Arrange domestic and international travel, prepare itineraries, and manage logistics for business and personal engagements.
  • Prepare, review, and manage confidential correspondence, reports, and presentation materials.
  • Track action items, follow up on deadlines, and proactively anticipate the needs of senior leadership.
  • Assist in the planning and coordination of meetings, conferences, and special events.
Requirements
  • Minimum of 10 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
  • Proven experience working across borders and managing schedules for executives in multiple time zones.
  • Familiarity with U.S. business customs, communication styles, and etiquette.
  • Strong organizational, time management, and multitasking skills with meticulous attention to detail.
  • Excellent written and verbal communication skills in English; Hindi proficiency is an added advantage.
  • High level of integrity, discretion, and professionalism in handling confidential information.
  • Proficiency with MS Office, Google Workspace, and virtual collaboration tools.
  • Prior experience in healthcare is desirable but not mandatory.
About Us

Our organization values innovation and excellence, providing challenging opportunities and rewarding experiences for our employees.



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