HR Operations Specialist

16 hours ago

Kozhikode, Kerala, India beBeeOperations Full time ₹ 60,00,000 - ₹ 1,20,00,000

Job Overview

We are seeking a highly skilled and organized individual to join our team as an HR Operations Executive.

This role will be responsible for managing the day-to-day activities of the HR department, ensuring smooth operations and efficient delivery of services.

Key Responsibilities
  • Create purchase requests, purchase orders, and service requests in SAP for invoice processing and obtain payment barcodes to share with relevant parties.
  • FOLLOW UP AND TRACK PAYMENTS WITH DIFFERENT LEVELS OF APPOVERS FOR PAYMENT PROCESSING.
  • Maintain accurate records of all payments, categorized by financial year.
  • Process invoices from collection to final payout within defined timelines.
  • Critical Invoice Payments: execute within defined TAT.
  • Resolve held payments related to invoices.
  • Process other invoices within defined TAT.
  • Process supply invoices, JSW Steel event invoices, and advance invoices.
  • Timely process consultant invoices and ensure release of payments by the last day of each month.
Non-SAP Invoicing
  • Process non-PO invoices and release payments according to set timelines.
  • Process employee expense invoices.
  • Handle consultant reimbursement bills.
Vendor Management
  • Distribute vendor registration formats to vendors for creating vendor codes.
  • Review agreement documents and modify processes accordingly.
  • Address vendor queries, update payment status, share payment advice, and UTR numbers.
  • Collect necessary documents from SPOCs in response to vendor queries and modifications.
  • Automate payment clearance processes.
Sodexo Card Management
  • Distribute new Sodexo cards to employees.
  • Assist in maintaining employee query records and clear queries with Sodexo's SPOC.
  • Maintain manual records of Sodexo card distribution and gift card distribution.
  • Create yearly PRs and POs for JSW Steel, JSW Retail & Distribution, JSW Projects, and JSW Techo Projects.
Onboarding Process
  • Review and approve employment and educational documents submitted by candidates prior to joining.
  • Verify physical documents and create employee files.
  • Create ID cards and employee IDs for employees joining at the corporate office.
  • Create ID cards and hand them over to employees joining at PAN India locations.
Manual Letter Creation
  • Create visa letters.
  • Create and extend internship letters.
  • Prepare project completion letters.
  • Create relieving and exit letters.
  • Generate, revise, and extend consultant letters.
  • Create other manual letters as requested.
Additional Responsibilities
  • Plan inductions for senior management employees based on HRBP requests.
  • Coordinate in-person interactions for senior management employees.
  • Coordinate tours for senior management employees in collaboration with plant HR teams.
Qualifications
  • Graduate degree required; MBA preferred.
  • Minimum 5-7 years of experience in operations; 3-5 years of experience in HR operations.
  • Proficient in MS Office, especially Excel.

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