Administrative Coordinator Professional

18 hours ago


Rajkot, Gujarat, India beBeeCoordinator Full time ₹ 6,00,000 - ₹ 12,00,000

Seeking a highly skilled and organized professional to fill the role of Administrative Coordinator. The ideal candidate will possess excellent time management skills, be proactive in coordinating tasks and projects, and demonstrate strong communication and interpersonal abilities.

The position involves managing calendars, scheduling meetings, prioritizing engagements, and coordinating domestic and international travel. Additionally, the successful candidate will be responsible for tracking project timelines, deadlines, and deliverables, as well as ensuring smooth execution of initiatives.

Key Responsibilities:

  • Calendar Management: Manage founders' calendars, schedule meetings, prioritize engagements, coordinate domestic and international travel, anticipate scheduling conflicts, and propose solutions proactively.
  • Project Coordination: Track, manage, and follow up on project timelines, deadlines, and deliverables, coordinate cross-functional teams, ensure smooth execution of initiatives.
  • Minutes of Meeting & Documentation: Attend meetings with founders and key stakeholders, take detailed minutes, track action items, ensure timely follow-ups, maintain organized records and project documentation.
  • Task & Deadline Tracking: Monitor ongoing tasks and projects, send reminders, escalate delays to ensure accountability and timely completion.
  • Exploring Tools & Process Improvement: Identify, evaluate, and implement tools, AI solutions, and technology to improve workflows and efficiency, recommend process improvements across teams and initiatives.
  • Communication & Stakeholder Management: Act as point of contact for internal teams, ensuring clarity and alignment on project objectives, prepare concise updates and reports for the founders.

Requirements:

  • 3–5 years of experience in executive support, project coordination, or related roles.
  • Strong organizational, multitasking, and time-management skills.
  • Excellent attention to detail and ability to track multiple tasks simultaneously.
  • Exceptional communication and interpersonal skills for cross-functional collaboration.
  • Proficiency in project management tools (ClickUp, Trello, Notion) and Microsoft Office.
  • Curious, tech-savvy, and proactive in exploring new tools and AI solutions for process improvement.
  • Adaptable and comfortable taking ownership of tasks without waiting for direction.

Benefits:

  • Opportunity to grow beyond traditional EA responsibilities.
  • Professional development and growth opportunities.
  • A dynamic and fast-paced work environment.


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