Office Infrastructure Manager

1 week ago

Ellore, Andhra Pradesh, India beBeeOperations Full time ₹ 15,00,000 - ₹ 20,00,000
Facilities Operations Manager

We are seeking a skilled and experienced Facilities Operations Manager to oversee the day-to-day management of our office infrastructure, daily operations, vendors, compliance, and workplace safety.

  • Manage electricity, DG, UPS, water, AC, ventilation, internet, CCTV, printers, fire safety, and other office utilities to ensure seamless operations.
  • Ensure preventive maintenance, quick breakdown resolution, and vendor SLA compliance to minimize disruptions.

Key responsibilities include:

Daily Office Operations
  • Oversee housekeeping, pantry, stationery, front desk, security, and visitor management to maintain a clean and secure environment.
  • Monitor hygiene, consumables, and office cleanliness standards to ensure compliance.
People & Access Management
  • Onboard new joiners with desk setup, ID/access cards, and basic kits to ensure a smooth onboarding experience.
  • Manage exits, asset returns, access deactivation, and clearances to ensure compliance.
  • Track attendance, late entries, and exceptions to maintain accurate records.
Vendors, Leases & Projects
  • Maintain a reliable vendor bench, negotiate costs, track AMCs, and monitor service quality to ensure value for money.
  • Coordinate lease agreements, office fit-outs, repairs, and landlord escalations to ensure timely completion.
Bills, Cash & Records
  • Verify bills, reconcile petty cash, maintain records for leases, insurance, licenses, and safety certificates to ensure compliance.
Compliance & Safety
  • Keep NOCs, insurance, safety certificates, and first-aid kits up to date and audit-ready to ensure regulatory compliance.
Reporting & KPIs
  • Prepare monthly MIS: spend vs budget, incidents, vendor scorecards, SLA compliance, and risks/fixes to ensure informed decision-making.
  • Track KPIs: utility uptime, hygiene audit scores, ticket closure times, and budget adherence to measure performance.
After-Hours Readiness
  • Ensure late-shift office readiness and provide on-call support for urgent issues to maintain business continuity.

Requirements:

  • 10+ years in facilities/office admin with stable tenure and clean references.
  • Hands-on experience with utilities, IT/office infrastructure, vendors, and housekeeping.
  • Strong negotiation, documentation, and Excel/email skills.
  • Trustworthy with keys, cash, and confidential information.

What we offer:

  • Competitive salary + performance bonuses
  • Clear SOPs and handover from day one
  • Opportunity to own and scale the office operations at a fast-growing startup
  • Work with a high-performing team in a collaborative culture

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