Accurate Payroll Specialist

Are you detail-oriented and passionate about accuracy? Do you enjoy working in a collaborative environment to ensure timely compensation for employees?

About the Role:

This is an exciting opportunity to join our team as a Payroll Trainee. As a key member of our payroll department, you will play a vital role in ensuring that timesheet processing is carried out with precision and timeliness. Your primary responsibility will be to review and process timesheets submitted on a weekly, fortnightly, or monthly basis.

Your Key Responsibilities:

• Timesheet Checking:
• You will be responsible for thoroughly reviewing timesheets submitted on a weekly, fortnightly, or monthly basis. This includes verifying hours worked, leave taken, and overtime to ensure all entries are accurate and compliant with internal policies and client-specific requirements.
• Mailbox Management:
• You'll manage the payroll department's mailbox, ensuring timely responses to queries, organizing incoming timesheets and documents, and maintaining a clean and efficient communication flow.
• Data Accuracy:
• A critical part of your role is to double-check all data entries for inconsistencies or errors. You'll need to be vigilant in spotting discrepancies and ensuring that all payroll data is accurate before processing.
• Error-Free Processing:
• You'll be expected to maintain flawless records by accurately saving timesheets and updating Excel trackers. This includes cross-verifying data and ensuring that all files are organized and up to date.
• Special Instructions:
• You'll identify and communicate any special payroll instructions—such as adjustments, bonuses, or deductions—to the payroll team to ensure they are applied correctly during processing.
• Invoice Support:
• You'll assist in preparing supporting documentation for client invoices, ensuring that all necessary timesheet and payroll data is available and correctly formatted for billing purposes.
• Record Maintenance:
• You'll be responsible for updating and maintaining payroll records, ensuring they are complete, accurate, and stored securely for future reference and audits.
• Confidentiality:
• Handling sensitive employee information is a key part of the role. You must maintain strict confidentiality and follow data protection protocols to safeguard payroll data.
• Team Contribution:
• You'll work closely with other team members to meet deadlines and support shared goals. Your collaboration will help ensure smooth payroll operations and a positive team environment.
• Policy Adherence:
• You'll follow all internal policies and procedures related to payroll processing and will be encouraged to suggest improvements that enhance efficiency and accuracy.
• Report Assistance:
• You'll support the Payroll Supervisor by preparing and updating various reports, such as payroll summaries, error logs, and compliance checklists, contributing to informed decision-making.

What We're Looking For:

• Experience:
• Candidates should have 1–2 years of experience in payroll processing or a similar corporate role, with a solid understanding of payroll cycles and administrative processes.
• Analytical Skills:
• You should be able to analyze data, identify inconsistencies, and resolve issues efficiently. Strong problem-solving skills are essential for handling payroll discrepancies and ensuring accuracy.
• Attention to Detail:
• Precision is key in payroll. You must be meticulous in reviewing data, spotting errors, and ensuring that all records are accurate and compliant with regulations.
• Communication:
• Strong verbal and written communication skills are important for interacting with team members, responding to queries, and documenting processes clearly and professionally.
• Tech Savvy:
• Proficiency in Microsoft Excel is essential, including functions like VLOOKUP, pivot tables, and data validation. Familiarity with payroll software or ERP systems is a strong advantage.
• Team Player:
• You should be comfortable working in a collaborative environment, supporting colleagues, and contributing to a positive and productive team culture.
• Confidentiality:
• You must demonstrate integrity and discretion when handling sensitive payroll and employee information, ensuring compliance with data privacy standards.

Why Our Company?:

We offer attractive compensation, flexible work environment, career growth opportunities, fun company culture, generous leave policy, health and wellness programs, and more.