
Financial Invoice Coordinator
2 days ago
We are seeking an Invoicing Associate to join our team, where accuracy and attention to detail are paramount.
About the RoleThe Invoicing Associate will play a crucial role in maintaining the financial accuracy of our operations by ensuring timely and precise invoicing. Key responsibilities include:
- Preparing and issuing invoices to customers
- Maintaining invoice delivery timelines
- Entering invoices into customer invoicing websites
- Submitting invoices via electronic data interchange
- Understanding key areas of invoicing specific to each customer
- Verifying each field on invoices before submission
- Ensuring all necessary support and backups are attached to invoices
- Providing timely updates on invoice submission status in Navision
- Maintaining invoice submission logs and customer invoicing process files as references
- Collaborating with the payroll & invoicing team to accelerate the invoice submission process
- Sending statements of accounts to customers
- Reconciling self-billed cases with customer-approved timesheets, resolving any discrepancies in billing/payment, and ensuring AR hygiene
- Handling invoice rejections and credit/rebills
- Maintaining standard operating procedures (SOPs) for the complete invoicing process, account-wise, and updating them timely
- Providing continuous support for improving invoicing platforms
- Assisting credit control in invoicing and collection of payment
We're looking for candidates with:
- A minimum of two years' relevant experience in invoicing
- Excellent written and oral communication skills
- Hands-on experience with Microsoft Excel (formulas, V-lookup, Pivot Table)
- Strong analytical and process knowledge
- Good accounting knowledge
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