Procurement and Invoicing Coordinator

3 days ago

Coimbatore, Tamil Nadu, India beBeeInvoicing Full time ₹ 9,50,000 - ₹ 12,17,000
Procurement and Invoicing Specialist Job Description

The Procurement and Invoicing Specialist plays a key role in managing the procurement lifecycle, including sourcing, purchasing, and invoicing.

This position involves overseeing the procurement process, including sourcing vendors, negotiating contracts, and ensuring cost-effective purchasing decisions. The specialist must process purchase orders, track deliveries, and ensure timely receipt of goods and services.

Maintaining a detailed record of all procurement activities and managing the company's supplier database is also an essential part of this role. Collaboration with internal departments to forecast procurement needs and manage the approval process is required.

Key Responsibilities:
  • Procurement Management
    • Oversee the procurement process, including sourcing vendors, negotiating contracts, and ensuring cost-effective purchasing decisions.
    • Process purchase orders, track deliveries, and ensure timely receipt of goods and services.
    • Maintain a detailed record of all procurement activities and manage the company's supplier database.
    • Collaborate with internal departments to forecast procurement needs and manage the approval process.
  • Invoicing and Financial Operations
    • Utilize accounting software to create and manage client invoices, ensuring they are accurate and aligned with purchase orders and contracts.
    • Record, track, and reconcile invoices in the accounting system, ensuring payments are processed in a timely manner.
    • Monitor the status of invoices and follow up with clients for overdue payments.
    • Handle billing discrepancies and resolve any invoicing issues efficiently.
  • Accounting and Financial Reporting
    • Work closely with the finance team to ensure accurate financial records and reconciliation of procurement-related expenses.
    • Maintain accurate accounting records, ensuring all financial transactions related to procurement and invoicing are accurately documented.
    • Prepare regular reports on procurement activities, expenses, and invoice aging for management review.
    • Assist in the preparation of financial statements and budgets, ensuring alignment with procurement and invoicing data.
  • Vendor and Client Communication
    • Act as the point of contact for vendors, ensuring smooth procurement transactions and resolving any supplier issues.
    • Communicate with clients regarding billing and invoicing concerns, offering prompt resolution and maintaining positive relationships.
    • Coordinate with internal teams to ensure timely and accurate payment processing.

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