Administrative Operations Specialist

21 hours ago


Belgaum, Karnataka, India beBeeManager Full time ₹ 9,00,000 - ₹ 17,50,000
Job Title: Administrative Operations Manager

The job holder will oversee the administrative activities of the HUB, including defining the scope and key performance areas (KPIs) of team members.

Key responsibilities include:

  • Managing day-to-day activities and reporting to immediate management as required.
  • Direct reporting to the Regional Admin Head on a daily basis, covering incident management and other critical tasks.
  • Monitoring and reporting key project activities, plans, and progress to stakeholders.
  • Ensuring zero incidents on exam days related to admin services.
  • Supporting recruitment, training, and talent development initiatives for team members.
  • Defining and deploying control and monitoring mechanisms within the Admin Team.
  • Standardizing processes at all exam venues within the HUB.
  • Coordinating with vendors and ensuring Service Level Agreement/Service Level Contract compliance at exam venues.
  • Providing governance over ViDZ/LISP partners and ensuring regular meetings and closure of audit points.

Additional responsibilities include:

  • Deploying ad-hoc or contract manpower at exam venues as needed.
  • Shortlisting prospective partners or venues based on defined parameters within the region.
  • Maintaining and monitoring legal compliances for all venues.
  • Preparing and deploying contingency/BCP plans.
  • Conducting surprise checks at exam venues.
  • Handling crisis situations effectively.
  • Coordinating with manpower agencies on deployment and staff-related issues.

Must-have skills include:

  • Strong communication skills (written and verbal).
  • Technical knowledge of electrical equipment.
  • Experience in soft services facility management.
  • Facility operations and management experience.
  • Proven track record of managing teams.
  • Conflict management skills.
  • Ability to work under pressure and travel as required.
  • Good liaisoning skills with local authorities.
  • Awareness of laws related to facility compliance and operations.
  • Vendor management skills.

Desirable skills include:

  • Professional certifications.
  • Additional language knowledge.
  • Strong analytical and logical understanding.

The ideal candidate should have 2-5 years of experience in facility management and be willing to learn and perform under extreme pressure.



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