
Senior Property Deal Coordinator
2 weeks ago
We are seeking a detail-oriented Commercial Property Transaction Coordinator with 2–3 years of experience to support commercial property transactions.
This role involves handling lease documentation, maintaining data accuracy, collecting property-related information, preparing client presentations, and coordinating with internal teams.
The ideal candidate is proactive, eager to grow within the commercial real estate industry, and able to multitask.
Key Responsibilities:
- Lease Management: Assist in the preparation and processing of lease documents, maintain and update lease agreements, renewals, and amendments, track lease-related deadlines (expiry, rent reviews) to support timely follow-ups.
- Data Entry and Updating: Enter and update property, client, and lease data accurately in company systems, generate regular reports for internal use, ensure accuracy and consistency of data across platforms.
- Data Collection & Research: Coordinate with survey teams and conduct basic research through calls and online sources, compile property information, availability, pricing, and market trends, assist in preparing reports for management and sales teams.
- Client & Tenancy Records: Maintain updated records of clients and tenants, communicate with clients/tenants to verify details when needed.
- Presentation & Proposal Support: Prepare presentations and proposals using PowerPoint/Google Slides, ensure property details and data are clearly reflected in sales materials.
- Team Coordination: Work closely with Sales, Admin, IT Support, and Accounts to ensure smooth transaction flow, support documentation, filing, and troubleshooting processes.
Required Skills and Qualifications
- Organizational and Detail-Oriented Skills:
- Ability to multitask and prioritize tasks effectively.
- Communication Skills:
- Good written and verbal communication skills.
- Problem-Solving Ability:
- Ability to analyze problems, identify solutions, and implement changes.
- Technical Skills:
- Proficiency in MS Office (Excel, PowerPoint, Word, Google Slides).
- Basic knowledge of property management software is a plus.
Education & Experience
- Bachelor's degree in Business, Commerce, or a related field.
- 2–3 years of experience in data management, coordination, or administrative support (real estate or related industry preferred).
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