Business Support Assistant

2 weeks ago

Hyderabad, Telangana, India Goldsikka Limited Full time

Job Summary:

We are looking for a highly skilled and organized professional to join our team at Goldsikka Limited as an Executive Secretary. The ideal candidate will be responsible for providing exceptional administrative support to our executives and internal/external clients.

Main Responsibilities:

  1. Assume the role as the primary point of contact between the executives and internal/external clients.
  2. Maintain a daily electronic journal, arrange meetings and appointments, and provide reminders as needed.
  3. Main the master corporate calendar of all conferences, all-hands events, holidays, and vacations.
  4. Provide excellent customer service and engagement skills.
  5. Greet and assist clients/visitors in a friendly and professional manner and channelize to the concerned team for addressing their visit.
  6. Screen phone calls and route callers.
  7. Prepare reports (MIS) on a daily basis related to employees, team engagement, etc.
  8. Use relevant system tools & applications to generate reports, transcribe minutes from meetings, create presentations, and conduct research for assigned works.
  9. Maintain and update all the office registers like visitors, clients, vendors, employees by maintaining Covid protocols.
  10. Maintain inventory and act as custodian for office supplies and assets.
  11. Manage office tasks such as filing, generating reports, and presentations, setting up meetings, etc.
  12. Liaison with various vendors and reorder supplies.
  13. Help and assist the organization and initiate cold calls and participate in business development activities when required.
  14. Initiate, organize, and pioneer in various surveys/feedbacks conducted by the organization.
  15. Report to the Management on a daily basis and perform office administrative duties and functions.

Requirements:

  1. Any graduate but willing to greet, serve people, and be part of the team.
  2. Minimum 3 to 5 years of experience as an executive or administrative assistant or senior executive assistant or in other secretarial position.
  3. Full knowledge of office management systems and procedures.
  4. Basic commerce and math skills.
  5. Proficiency in English.
  6. Exemplary planning and time management skills.
  7. Ability to stay calm and on-task in high-stress situations.
  8. Familiar with today's office technology and computer software including MS Office & G Suite.
  9. Ability to multitask and prioritize daily workload.
  10. High-level verbal and written communication skills.
  11. Discretion with personal and confidential information.

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