Administrative Operations Coordinator

3 days ago


Mumbai, Maharashtra, India beBeeAdministration Full time ₹ 8,00,000 - ₹ 16,00,000
Job Title

About the Role

We are seeking a proactive and detail-oriented professional to oversee day-to-day office operations and ensure smooth administrative functioning.

This role requires strong organizational skills, vendor management, and the ability to support employees and leadership in maintaining efficiency across the workplace.

Key Responsibilities:

  • Oversee office infrastructure, supplies, housekeeping, and security ensuring an efficient and employee-friendly work environment.
  • Maintain systems, equipment, and common areas with timely maintenance.

Operations Support

  • Coordinate operational workflows across departments for seamless execution.
  • Assist in process documentation, compliance tracking, and support HR and Finance teams as needed.

Vendor & Procurement Management

  • Manage relationships with vendors and service providers.
  • Handle procurement of supplies, IT equipment, and services within budget, negotiate contracts, and ensure timely payments/documentation.

Employee Support & Logistics

  • Facilitate onboarding logistics including ID cards, seating, system allocation, etc.
  • Support employee travel, event logistics, meeting arrangements, and act as the point of contact for employee administrative queries.

Events & Engagement

  • Coordinate logistics for company meetings, workshops, and offsites.
  • Liaise with vendors for catering, travel, and facilities during events.

Key Skills & Competencies:

  • Strong organizational, multitasking, and problem-solving abilities.
  • Excellent communication and vendor management skills.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Attention to detail and discretion when handling confidential matters.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or related field.
  • 3–5 years of experience in Administration/Operations.
  • Experience in vendor management, office operations, or facility management preferred.


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