Administrative Operations Coordinator

2 days ago


Mumbai, Maharashtra, India beBeeAdministration Full time ₹ 9,00,000 - ₹ 12,00,000
Job Title

Operations and Administration Specialist is a pivotal role that oversees the day-to-day office operations, ensuring seamless administrative functioning. This position requires strong organizational skills, vendor management expertise, and the ability to support employees and leadership in maintaining efficiency across the workplace.

Key Responsibilities
  • Office & Facility Management: Oversee office infrastructure, supplies, housekeeping, and security, ensuring timely maintenance of systems, equipment, and common areas, creating an efficient and employee-friendly work environment.
  • Operations Support: Coordinate operational workflows across departments for smooth execution, assist in process documentation and compliance tracking, supporting HR and Finance teams in operational requirements when needed.
  • Vendor & Procurement Management: Manage relationships with vendors and service providers, handle procurement of supplies, IT equipment, and services within budget, negotiating contracts and ensuring timely payments/documentation.
  • Employee Support & Logistics: Facilitate onboarding logistics (ID cards, seating, system allocation, etc.), support employee travel, event logistics, and meeting arrangements, acting as the point of contact for employee administrative queries.
  • Events & Engagement: Coordinate logistics for company meetings, workshops, and offsites, liaise with vendors for catering, travel, and facilities during events.
Required Skills & Qualifications
  • Strong organizational and multitasking ability, excellent communication and vendor management skills, proficiency in MS Office (Word, Excel, Outlook), problem-solving mindset with attention to detail.
  • Bachelor's degree in Business Administration, Management, or related field, 3–5 years of experience in Administration/Operations, experience in vendor management, office operations, or facility management preferred.


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