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Administrative Coordinator

3 weeks ago

Jaipur, Rajasthan, India beBeeAdministration Full time ₹ 80,00,000 - ₹ 1,00,00,000
Job Title:

 

The Operations Director plays a vital role in overseeing the smooth functioning of administrative operations.

 

This position is responsible for managing day-to-day office tasks, supervising staff, and supporting senior management in executing company initiatives.

 

Main Responsibilities:
  • Oversee daily office operations, ensuring a professional work environment.
  • Manage office supplies, equipment, stationery, medical kits, and facilities, ensuring proper maintenance and functionality.
  • Coordinate with external vendors to maintain office operations.

 

Executive Support:
  • Assist senior management with scheduling, travel arrangements, and other administrative tasks as needed.
  • Supervise and support office assistants and other relevant roles.
  • Prepare and manage correspondence, reports, and presentations for executive meetings.
  • Serve as the point of contact for internal and external stakeholders on administrative matters.

 

Project Management:
  • Lead and participate in special projects related to office operations, process improvements, and company events.
  • Coordinate company events, meetings, and functions, ensuring alignment with brand standards.

 

Import/Export Coordination:
  • Oversee the entire import/export process, ensuring compliance with national and international trade regulations.
  • Negotiate terms and conditions with vendors to secure best pricing, payment terms, and delivery schedules.
  • Establish and maintain strong relationships with key suppliers, ensuring continuous improvement in quality and service levels.
  • Conduct regular market research to identify potential new vendors and assess their suitability for company needs.
  • Prepare regular reports on import/export activities and vendor performance, providing insights and recommendations for improvements.
  • Ensure accurate documentation for audits and inspections.
  • Maintain an organized database of vendor contracts, negotiation records, and correspondence.

 

Communication and Teamwork:
  • Act as liaison between departments to ensure clear communication and efficient workflow.

 

Requirements:
  • Bachelor's/Master's degree in Business Administration, Management, or related field.
  • Minimum 7 years of experience (preferably in luxury/high-end residential projects).

 

This role requires a strong background in administration, exceptional organizational skills, and a deep understanding of the luxury industry.