Administrative Director

1 day ago

Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 12,00,000 - ₹ 15,00,000

Job Title: Senior Administrative Director

We are seeking a highly experienced and skilled Senior Administrative Director to lead our administrative team.

  1. Main Responsibilities:
  • Oversee the day-to-day operations of the administrative department to ensure seamless functioning of office services and tasks.
  • Provide direct administrative support to senior management, including managing schedules, organizing meetings, preparing documents, and coordinating events.
  • Maintain office supplies inventory and order supplies as needed; ensure office equipment and technology are in good working condition.
  • Coordinate and manage office-wide events, meetings, and conferences.
  1. Team Management:
  • Supervise and provide guidance to administrative staff to ensure tasks are completed accurately and efficiently.
  • Provide training and mentorship to new administrative employees.
  • Develop and implement workflows, processes, and procedures to optimize team performance.
  • Conduct performance reviews and assist in developing career growth plans for administrative staff.
  1. Facilities Maintenance:
  • Oversee the maintenance and upkeep of office facilities to ensure a clean and safe working environment.
  • Liaise with external vendors and contractors for maintenance, repairs, and office supplies.
  • Coordinate office moves, seating arrangements, and space planning as required.
  1. Documentation and Reporting:
  • Maintain accurate records of office activities, expenditures, and other relevant documentation.
  • Assist in preparing and maintaining reports, presentations, and other materials for senior leadership and key stakeholders.
  • Ensure compliance with company policies, safety standards, and other relevant regulations.
  1. Process Improvement:
  • Identify areas for process improvement in administrative operations and implement solutions to increase efficiency and productivity.
  • Work with senior management to streamline administrative procedures and improve team workflows.
  1. Confidentiality and Compliance:
  • Handle sensitive information and documents with discretion and confidentiality.
  • Ensure compliance with company policies and legal requirements related to administrative functions.
  1. Special Projects:
  • Lead or participate in special projects as required by management, including office relocations, system upgrades, and organizational changes.
  • Assist in developing and implementing new administrative systems or technologies.

Requirements:

  • Bachelor's degree in Business Administration, Office Management, or related field (desired).
  • 8+ years of experience in an administrative role, with at least 4-5 years in a supervisory capacity.
  • Proven experience managing office operations and facilities.
  • Strong background in supporting senior management and cross-functional teams.

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