Administrative Support Specialist

2 days ago

Chennai, Tamil Nadu, India Sociall Full time
About the Role

We are seeking a highly skilled Administrative Support Specialist to provide high-level support to our Director at Sociall. This is an exciting opportunity for a proactive and compassionate individual to join our team and contribute to the smooth operation of our office environment.

Key Responsibilities:
  1. Administrative Support: Manage the executive's calendar, prioritizing and coordinating meetings, appointments, and travel arrangements. Handle confidential and sensitive information with discretion and professionalism.
  2. Follow-up on Work: Track ongoing projects and tasks, following up with relevant parties to ensure deadlines are met. Maintain a to-do list for the executive, ensuring timely completion of both personal and work-related tasks.
  3. Travel and Event Coordination: Plan and organize domestic and international travel itineraries, including flights, hotels, and transportation. Coordinate logistics for meetings, conferences, and business events, ensuring all details are in place.
  4. Physical Assistance: Assist the executive with navigation, both within the office and during travel, ensuring ease of movement and comfort. Read out documents, emails, and other materials when required, ensuring that all information is clearly communicated.
  5. Communication and Liaison: Act as the primary point of contact between the executive and other team members, clients, and business partners. Screen phone calls, manage inquiries, and respond on behalf of the executive as appropriate.
  6. Office Management: Maintain office supplies, equipment, and other materials needed for daily operations. Assist with document management, filing, and organizing of physical and electronic files.
Required Skills and Qualifications:
  • Bachelor's degree or equivalent experience preferred.
  • Minimum of 1 year of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
  • Proven experience in managing executive-level calendars, travel, personal finances, and tasks efficiently.
  • Exceptional organizational and time-management skills, with the ability to multitask and prioritize.
  • Strong written and verbal communication skills in English.
  • Proficient in Microsoft Office.
  • Experience with Co-ordination, Accounting and HR activities.
  • Comfortable with project management tools or task management software.
Salary and Benefits:

The estimated salary for this role is $$65,000 - $75,000 per annum, depending on experience and qualifications. In addition to a competitive salary, we offer a comprehensive benefits package, including health insurance, retirement plan, and paid time off.

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