Executive Assistant

3 days ago

Pune, Maharashtra, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,00,000

Job Title: Receptionist and Travel Desk Executive

About the Role:

We are seeking a highly skilled and detail-oriented professional to manage corporate travel desks and handle reception duties.

Key Responsibilities:
  • Travel Desk Management:
  • End-to-end travel arrangements including flight bookings, hotel accommodations, local transport, and visa processing for domestic and international travel.
  • Vendor Partnerships:
  • Develop and maintain strong partnerships with travel vendors, agencies, airlines, hotels, and transport providers.
  • Negotiate contracts and rates with travel partners to ensure cost-effective and high-quality services.
  • Travel Documentation:
  • Prepare detailed travel itineraries and manage travel documentation and reimbursements.
  • Emergency Response:
  • Handle travel-related emergencies, rescheduling, and last-minute changes promptly and efficiently.
  • Record Keeping:
  • Maintain records of travel expenses, vendor contacts, and travel history.
  • Compliance:
  • Ensure compliance with company policies and guidelines.
  • Reception & Front Desk Duties:
  • Welcome visitors, clients, and vendors with professionalism and warmth.
  • Manage incoming calls, emails, and queries; direct them appropriately.
  • Maintain reception area organization and ensure it reflects the brand.
  • Handle courier and mail services efficiently.
  • Maintain visitor logs and security protocols.

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