
Administrative Support Specialist
1 day ago
The role of the Administrative Support Specialist involves a combination of administrative tasks, invoicing, and finance support.
Key Responsibilities:
- Prepare and process invoices accurately and in a timely manner.
- Reconcile discrepancies in invoices and resolve queries with internal teams/vendors.
- Maintain invoice records and ensure compliance with company policies and statutory requirements.
- Assist in preparing month-end invoicing reports and supporting documentation for audits.
- Follow up with clients/vendors for pending payments or clarifications.
Administrative Tasks:
- Handle day-to-day administrative tasks including documentation, record management, and correspondence.
- Support vendor management processes including onboarding, compliance checks, and payment coordination.
- Assist with employee expense reimbursements and petty cash management (if applicable).
- Provide administrative support to the Finance and Operations teams as required.
Required Skills and Qualifications:
- Proven experience in office administration and vendor coordination.
- Graduation plus relevant administrative experience, strong organizational skills, and proficiency in office software.
- Strong organizational and multitasking skills.
- Competency in the Microsoft Office suite encompassing Word, Excel, PowerPoint, Outlook etc.
- Proficient in MIS development and management.
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