Administrative Support Specialist

2 days ago

Vellore, Tamil Nadu, India beBeeAdministrative Full time ₹ 12,00,000 - ₹ 20,00,000

Job Title:

A seasoned professional with exceptional organizational and communication skills, possessing a strong background in administrative support.

About the Role:

  • The ideal candidate will provide high-level administrative assistance to senior executives, handling a diverse range of tasks with precision and discretion.

Key Responsibilities:

  1. Assisting the manager in conducting daily activities, ensuring seamless execution and timely completion of tasks.
  2. Answering phones, directing calls to relevant personnel or departments, and maintaining a high level of professionalism.
  3. Maintaining physical and electronic files, organizing documents, and ensuring easy accessibility.
  4. Performing basic bookkeeping duties, including invoicing and expense monitoring, to maintain financial accuracy.
  5. Handling correspondence, preparing documents, and making travel arrangements as required.
  6. Supporting meeting and event planning, creating agendas, and taking minutes to ensure efficient operations.
  7. Maintaining general office supplies, performing routine chores, and upholding confidentiality when handling sensitive information.

Requirements and Skills:

  • Prior experience working as a secretary or administrative assistant, preferably with a proven track record.
  • Proficiency in Microsoft Office Suite and other office management tools, with a focus on efficiency and productivity.
  • Excellent communication and interpersonal abilities, with a strong emphasis on building rapport with colleagues and stakeholders.
  • Demonstrated organizational and multitasking skills, with the ability to prioritize tasks and operate effectively under pressure.
  • Meticulous attention to detail, precision, and flexibility to adapt to shifting priorities and situations.

Qualifications:

  • 5-12 years of experience in an administrative capacity.

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