Administrative Support Specialist

2 days ago


Gurgaon, Haryana, India KBR Engineering Inc Full time

At KBR Engineering Inc, we are seeking a highly skilled Administrative Support Specialist to join our team. This key role is responsible for providing administrative support to ensure the smooth operation of our facilities.

About the Role

This position involves managing various administrative tasks, including processing invoices, coordinating with vendors and contractors, and maintaining office supplies and inventory. Additionally, you will oversee office management, handle exit formalities for departing employees, and arrange catering and refreshments for meetings and events.

Key Responsibilities
  • Process invoices and ensure timely payments
  • Manage vendor relationships and contracts
  • Oversee office management and administrative tasks
  • Maintain first aid supplies and ensure compliance with health and safety regulations
  • Handle exit formalities for departing employees
  • Arrange catering and refreshments for meetings and events
  • Conduct safety inductions for visitors and clients
  • Coordinate with building management for facility-related issues
  • Address office employee queries related to administration
  • Maintain and update invoice records in Excel
  • Coordinate with procurement and accounts departments
  • Provide support during audits
  • Manage office stock and inventory
  • Supervise housekeeping and security staff
  • Conduct induction programs for new joiners
Requirements

To be successful in this role, you should possess strong organizational and multitasking abilities, excellent communication and interpersonal skills, proficiency in Microsoft Office Suite, particularly Excel, and the ability to work independently and as part of a team. A minimum of 7-10 years of experience in administration and facilities is required.



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