Administrative Support Specialist
5 days ago
KBR Engineering Inc is seeking an experienced Administrative Support Specialist to join our team. As a key member of our operations department, you will be responsible for providing administrative support to the facility management team.
About the Role
This is a challenging and rewarding role that requires strong organizational and multitasking abilities. The successful candidate will have excellent communication and interpersonal skills, with the ability to work independently and as part of a team. Proficiency in Microsoft Office Suite, particularly Excel, is essential.
Main Responsibilities
- Process invoices and ensure timely payments
- Manage vendor relationships and contracts
- Oversee office management and administrative tasks
- Maintain first aid supplies and ensure compliance with health and safety regulations
- Handle exit formalities for departing employees
- Arrange catering and refreshments for meetings and events
- Conduct safety inductions for visitors and clients
- Coordinate with building management for facility-related issues
- Address office employee queries related to administration
- Maintain and update invoice records in Excel
- Coordinate with procurement and accounts departments
- Provide support during audits
- Manage office stock and inventory
- Supervise housekeeping and security staff
- Conduct induction programs for new joiners
Key Skills
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite, particularly Excel
- Ability to work independently and as part of a team
- Attention to detail and problem-solving skills
Requirements
The ideal candidate will have a minimum of 7-10 years of experience in administration and facilities. A degree in business administration or a related field is also preferred.
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