Administrative Support Specialist

4 days ago

Gurgaon, Haryana, India LeewayHertz Full time

Job Summary

The Executive Assistant provides comprehensive support to the Executive Team at LeewayHertz in managing administrative tasks and facilitating communication. This role is responsible for managing the calendar of the CEO, ensuring effective accommodation of CEOs meetings / appointments and travel arrangements, as well as organizing day-to-day priorities.

Responsibilities:

  • Understand the values and vision of the organization
  • Protect the Intellectual Property
  • Adhere to all the policies and procedures
  • Liaise with other line functions to collect or provide relevant data
  • Responsible for drafting and documenting internal & external communication for CEOs office and Executive Leadership
  • Support the Executive leadership in preparation of Reports and presentation for high-level interactions
  • Maintain at most confidentiality and professionalism in handling information
  • Record and iterate the minutes of the meeting
  • Liaison across functions and ensure seamless communication, vendor payments and notify on the GAPs in process flow to executive leadership

Requirements

Essential Skills:

  • Dynamic and flexible with perseverance skills
  • Expert knowledge of principles and practices of human resources
  • Hands-on experience in employee relations and day to day operations
  • Knowledge of statutory compliance/ Labor Laws
  • Experience in writing policies and making group presentations
  • Excellent interpersonal skills and computer literacy are essential
  • Must have excellent verbal and written communication skills
  • Must have integrity and the ability to handle confidential information

Personal Qualities:

  • Excellent communication and interpersonal skills
  • Strong problem-solving, decision-making, and conflict-resolution abilities
  • Ability to work in a fast-paced, dynamic environment and handle sensitive issues with discretion and professionalism
  • Strong analytical and strategic thinking skills
  • Ability to manage multiple priorities and projects simultaneously
  • Understanding of business objectives and organization structure
  • Strong work ethics and trustworthiness

Preferred Skills:

  • Prior experience as an Executive Assistant or in a senior administrative role in supporting the Leadership
  • Self-motivated and fast learner with the ability to operate independently
  • Proven track record of impacting results throughout career
  • Highly versatile thinker who can assimilate knowledge and has understanding across different industries
  • Familiarity with tools like MS Office, SharePoint, etc.

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