Administrative Support Specialist

4 days ago


Pune, Maharashtra, India beBeeAdministrative Full time ₹ 9,20,000 - ₹ 12,40,000
Job Title: Administrative Support Specialist

We are seeking a talented individual to join our team in Pune. This is a hybrid role that has a requirement of working at least three days a week in the office.

Key Responsibilities:
  • Managing Calendar and Travel of Branch Leader.
  • Maintaining MIS / reports / Excel – Business related as per Branch Leaders requirement.
  • Processing Travel & expense reimbursement of Branch Leader.

Additional Responsibilities:
  • Vendor Liaison: Coordinating with Landlords, Building Management and Vendors on regular basis for admin related work.
  • Travel Assistance: Provide assistance to branch colleagues for travel related requirements.
  • Documentation: Maintain records of Expenses, Invoices & Vendor related documentation.
  • Employee Engagement related activities and celebrations in office.
  • MIS/Reports : Prepare periodic MIS and present dashboard/reports.
  • Office upkeep : Ensuring office is neat and clean, coordinating with Housekeeping team to get work done. Carrying out repair and maintenance activities.
  • Procurement – Taking care of general office items procurement – Stationery / HK / Pantry / Electrical materials.
  • Vendor Payment : Creating PO, processing invoices and making timely payment to vendors.

Requirements:
  • Education: A bachelor's degree in business, hospitality, or a related field is preferred.
  • Experience: Previous experience as Administrative Assistant or related roles is advantageous.
  • Communication Skills: Excellent verbal and written communication skills.
  • Attention to Detail: Strong organizational skills and attention to detail for planning and documentation.
  • Problem-Solving: Ability to handle unexpected travel issues and provide solutions.
  • Technology Proficiency: Familiarity with travel booking software and tools. Basic to advance knowledge in excel and powerpoint.
  • Customer Service: A customer-centric approach to assist travelers effectively.

Why Work With Us?
  • We help you grow through professional development opportunities and interesting work.
  • We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
  • We offer a range of career opportunities and benefits to enhance your well-being.

Mash McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Mash, Guy Carpenter, Mercer and Oliver Wyman . We help build the confidence to thrive through the power of perspective.



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