Senior Operations Coordinator

3 days ago


Kannur, Kerala, India beBeeAdministrative Full time ₹ 5,00,000 - ₹ 10,00,000
Job Description

We are seeking a highly skilled Administrative Manager to oversee the daily support operations of our company and plan the most efficient administrative procedures.

  • Plan and coordinate administrative procedures and systems, devising ways to streamline processes.
  • Assess Admin. staff performance and provide coaching and guidance to ensure maximum efficiency.
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. Monitor costs and expenses to assist in budget preparation.
  • Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
  • Organize and supervise other office activities (recycling, renovations, event planning etc.).
  • Housekeeping/ Security/ Pantry /Cleanliness Management.
  • Ensure operations adhere to policies and regulations.
  • Keep abreast with all organizational changes and business developments.
  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
  • Negotiate with vendors and travel agents for optimal pricing.
  • Manage calendars and arrange travel itineraries and accommodations for employees (Domestic & International).
  • Vendor Development/Management - selection of vendor, coordination, delivery commitments.
  • Purchase, re-order and maintain housekeeping supplies and other inventory.
  • Maintenance & upkeep of all office assets.
  • AMCs (Annual Maintenance Contracts)
  • Laisoning/maintaining good relations with government bodies & police officials.
  • Track expenses to ensure compliance with cost budget.
  • Submit MIS report on Administration expenses to relevant Senior Authority.
  • EHS & fire safety measures.
Qualifications & Skills

Key qualifications and skills include:

  • Ability to work independently with minimal supervision.
  • Excellent documentation skills using MS Word, Power Point, Excel, etc.
  • Strong interpersonal skills and willingness to communicate with clients, colleagues, and management.
  • Good time management skills, including prioritizing, scheduling, and adapting as necessary.
  • Excellent Oral & Written Communication skills.
  • Strong team player and well-versed in Admin support services.
  • Good mailing communication and basic drafting skills.
  • Pro-active and reliable individual able to perform best in challenging situations.


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