Transportation Operations Manager

2 days ago

Ahmedabad, Gujarat, India beBeeLogisticsCoordinator Full time ₹ 80,00,000 - ₹ 1,20,00,000

Job Overview:

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As a Vehicle Movement Coordinator, you will oversee the daily movement of vehicles, manage dispatch operations, and ensure smooth logistics. This role requires close collaboration with internal teams and external stakeholders.

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Key Responsibilities:

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  • Issue Delivery Orders (DO) and Delivery Instruction (DI) to drivers based on customer requirements.
  • Ensure all checks are completed before allowing vehicle entry.
  • Supervise the loading process, ensuring compliance with Road Transport Office (RTO) loading capacity and generating dispatch documents.
  • Handover all necessary dispatch documents to the driver.

Pipeline Invoicing:

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  • Receive pipeline reports from the process team and raise invoices based on these reports.
  • Coordinate with the process team to resolve any queries related to pipeline reports.
  • Send pipeline invoices to customers regularly and address any invoice-related issues.

Cross-Departmental Coordination:

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  • Collaborate with the marketing team to resolve material allocation, customer contract, pricing, credit limit, and priority dispatch queries.
  • Communicate with customers, transporters, and drivers to resolve issues related to DO, LR, contracts, credit limits, safety, and vehicle/driver documents.
  • Coordinate with the in-plant department to ensure stock availability for invoicing and prioritize loading based on marketing needs.

Document Management & Reporting:

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  • Generate and maintain dispatch documents, including GST invoices, e-way bills, delivery challans, and commercial/export invoices.
  • Maintain periodic reports and ensure record-keeping compliance.
  • Tally dispatches and stock records with transaction registers and update stock in SAP.

Compliance & Audit:

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  • Handle documentation and correspondence with GST departments and other regulatory bodies.
  • Participate in internal audits, ISO, and safety compliance training, and manage digital signature certificates for invoicing officers.
  • Ensure compliance with safety regulations during vehicle gate-ins, including tanker inspections and safety audits.

Logistics & Incident Reporting:

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  • Conduct incident investigations and report to relevant stakeholders.
  • Provide data for system integrations and participate in daily meetings for updates on logistics.
  • Track and trace outbound vehicles, communicate deviations, and ensure safe transportation practices by conducting driver awareness training.
  • Schedule export container pickups, coordinate with transporters, and follow up with Custom House Agents (CHA) for export documentation.

Requirements:

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  • Minimum Bachelor's degree and Certification in Supply Chain Management / Material Management preferrable.
  • Minimum 5 to 10 years of experience in sales/logistic coordination.
  • Strong knowledge of logistics operations, export documentation.
  • Familiarity with GST laws, SAP software, and inventory management systems.
  • Excellent organizational, communication, and coordination skills.
  • Ability to handle high volumes of daily transactions (up to 200 vehicles per day).
  • Knowledge of safety standards, ISO compliance, and audit processes is a plus.

Keyword: LogisticsCoordinator

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