
Administrative Operations Manager
2 days ago
We are seeking a highly skilled and experienced administrative professional to oversee the daily support operations of our organization. The ideal candidate will be responsible for planning, coordinating, and streamlining administrative procedures and systems to ensure maximum efficiency.
Job Responsibilities:
- Planning and Coordination: Develop and implement effective administrative procedures and systems to optimize performance.
- Staff Performance Management: Assess the performance of administrative staff, provide coaching, and guidance to ensure maximum efficiency.
- Inventory Management: Monitor and maintain inventory levels of office supplies and materials, ensuring timely ordering and budgetary compliance.
- Facilities Management: Oversee facilities services, maintenance activities, and tradespersons to ensure seamless operation.
- Office Administration: Organize and supervise other office activities, including recycling, renovations, event planning, and housekeeping/security management.
- Policies and Regulations: Ensure operations adhere to organizational policies and regulations.
- Information Flow: Facilitate smooth and adequate flow of information within the organization to support business operations.
- Negotiations: Negotiate with vendors and travel agents to secure best prices.
- Travel Arrangements: Manage employee travel arrangements, including domestic and international itineraries.
- Vendor Management: Develop and manage vendor relationships, including selection, coordination, and delivery commitments.
- Maintenance and Upkeep: Maintain and upkeep all office assets, including equipment and facilities.
- EHS and Fire Safety: Ensure compliance with environmental, health, and safety regulations, as well as fire safety measures.
Required Skills and Qualifications:
- Independence: Ability to work independently with minimal supervision.
- Documentation Skills: Excellent documentation skills using Microsoft Office tools.
- Interpersonal Skills: Strong interpersonal skills, with ability to communicate effectively with clients, colleagues, and management.
- Time Management: Good time management skills, including prioritizing, scheduling, and adapting to changing circumstances.
- Communication Skills: Excellent oral and written communication skills.
- Teamwork: Strong team player with excellent administrative support skills.
- Reliability: Proactive and reliable individual with ability to perform well under pressure.
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