Document Controller
4 weeks ago
Vestas is a leading wind technology company that requires a skilled Document Controller to support its operations.
Job Summary:
The Document Controller will be responsible for ensuring the accuracy, traceability, and accountability of project information throughout its life cycle.
Key Responsibilities:
- Apply document control processes to ensure accuracy, traceability, and accountability of project information.
- Ensure document control processes and procedures are aligned with company policy and ISO standards.
- Manage project deliverable submission process in line with project contract requirements.
- Process all incoming and outgoing document submissions in a timely manner.
- Control, monitor, record, and accurately distribute all incoming and outgoing project documentation.
- Liaise with Project and Engineering teams to obtain Master Document Register (MDR).
- Set up Master Document List (MDL) items as placeholders in DMS.
- Maintain Project Master Document Deliverable (MDL) List to ensure the latest revision/status of documents is available.
- Maintain transmittal tracking register to trace incoming/outgoing document workflows.
- Manage and track document review comments.
- Liaise with internal and external stakeholders to obtain document review comment status and resolve issues.
- Assist Project Managers and Engineering teams in drafting and issuing non-deliverable project documentation.
- Perform Quality Control checks to verify that mandatory elements required by the document control plan have been met.
- Perform monthly audit checks on deliverable documents to ensure alignment with contract requirements.
- Identify procedural and format inaccuracies within documents.
- Ensure all documents meet regulatory, contractual, and operational requirements.
- Assist in preparing project closeout documentation.
- Support the creation of Manufacturing Data Record (MDR).
- Provide DMS project-specific training to site teams.
Qualifications:
- Bachelor's degree in business administration, library, or record management, or related field.
Competencies:
- At least 5 years' experience in Document Management Systems.
- Demonstrated experience in Teambinder/Proce/Aconex or other cloud-based document management systems.
- Understanding of commercial/industrial construction techniques.
- Ability to deal with day-to-day document control issues and escalate when needed.
- Self-driven and proactive approach to problem-solving.
- Highly motivated with the ability to accomplish goals without supervision.
- Strong verbal and written English communication.
- Relationship building and strong team player skills.
- Commitment to honesty, confidentiality, and integrity.
About Vestas:
Vestas is the world leader in wind technology and a defining force in the development of the wind power industry.
What We Offer:
- A workplace that focuses on safety.
- An opportunity to work with the world leader in wind energy.
- Competitive remuneration.
- Global career progression prospects.
Additional Information:
The work location is in Chennai, India.
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