Proposal Coordinator
1 month ago
As a Proposal Coordinator at Oceaneering, you will play a crucial role in preparing and distributing price quotations and proposals for new umbilical systems and project change orders. You will review technical and commercial terms of customer requests for quotes (RFQs) and coordinate with various departments to ensure timely and accurate proposal submissions.
Key Responsibilities- Manage proposal preparation and submittal by assigned due date.
- Receive, review, and extract customer scope of work requirements from RFQs.
- Prepare and conduct proposal or bid kickoff meetings.
- Create and distribute proposal execution plans.
- Conduct Risk Management Reviews and update risk registers.
- Prepare proposal pricing sheets.
- Process contract awards or sales orders.
- Prepare and conduct handover meetings to Project Management.
- Interface with internal and external customers.
- Analyze drawings, specifications, proposals, and other documentation to prepare time, cost, and labor estimates for products, projects, or services.
- Review engineered and historical data to determine material and labor requirements and prepare itemized lists.
- Compute cost factors and prepare estimates used for sales quotations and management purposes.
- Conduct special studies to develop and establish standard material costs and related cost data or effect cost reductions.
- Consult with vendors or other individuals to discuss and formulate estimates and resolve issues.
- Interface with Project Managers and Accounting Manager for job-specific cost analyses to interpret variance of gross profit margins.
- Coordinate with Manufacturing Manager and Master Scheduler to adjust machine run and set up times based on actual information.
- Maintain cost estimating data base to keep it current.
- Work with Accounting Manager as required, to confirm correct labor rates are being used in all cost estimates.
- Other duties as assigned.
- Bachelor's/Master's degree in Accounting, Business Management, Operations Management, or Project Management.
- At least 3-4 years of experience in support of a sales or proposals function, RFQ process, or technical proposals.
- Familiar with basics of finance and accounting.
- Desired qualifications include experience with Microsoft Office365, verbal and written communication skills, PMI CAPM certification, and experience with customer interface, customer relationship management software, professional sales, proposal management, project management, and manufacturing processes.
An individual should demonstrate the following competencies and qualities to be able to perform this role successfully:
- Communication skills.
- Teamwork and interpersonal skills.
- Analytical, problem-solving, and decision-making skills.
- Organizing and planning skills.
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