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Virtual Operations Coordinator
2 weeks ago
We are seeking a highly skilled and detail-oriented Administrative Virtual Assistant to manage the daily operations of our business.
This role is critical to keeping everything moving behind the scenes. You will work directly with our management team and act as the operational backbone of the business—interfacing with clients, suppliers, and internal systems while managing timelines and deliverables.
Key Responsibilities:
- Order Management & Coordination
- Vendor & Client Communication
- Operations & Scheduling
- Documentation & Admin
Requirements & Skills:
- 5+ years of experience in administrative, operations, or client support roles
- Excellent written and spoken English; clear and professional communicator
- Strong organization, time management, and follow-up skills
- Proficient with Google Workspace, ClickUp, Slack, and CRM platforms (training provided)
- Ability to juggle multiple threads and move tasks to completion without handholding
- Comfortable managing external relationships (vendors, logistics, suppliers)
- Prior experience in supply chain, packaging, warehousing, e-commerce, or logistics
- Dependable, resourceful, and detail-obsessed
Benefits:
- Long-term role with a fast-growing business
- Direct collaboration with our founder for high-level exposure
- Flexible working hours with remote setup
- Opportunity to grow with our brand and own operations end-to-end
You will gain long-term job security, direct collaboration with our founder, flexible working hours, and opportunities to grow with our brand.
