
Senior Administrative Coordinator
17 hours ago
We are seeking a highly organized and proactive individual to provide high-level administrative support to our Senior Vice President.
The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment, managing competing priorities with discretion, confidentiality, and efficiency.
Responsibilities:
- Manage the CEO's workflow and priorities by managing his schedule, email, filing systems, and anticipating next steps and issues.
- Conserving CEO time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintain CEO appointment schedules by planning and scheduling meetings, conferences, teleconferences, and domestic and international travel.
- Welcome guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
- Maintain customer confidence and protect operations by keeping information confidential.
- Proactively identify ways to improve efficiency and efficacy in the leadership team operations and office systems.
- Support the CEO by performing personal tasks such as meeting contractors at United States residence, managing purchases and deliveries, making payments on behalf of the CEO. Assist CEO with projects as needed.
Requirements:
- Proven experience as an executive administrative assistant, senior executive assistant, or in other secretarial position.
- Full comprehension of office management systems and procedures.
- Excellent knowledge of MS Office.
- Proficiency in English.
- Exemplary planning and time management skills.
- Up-to-date with advancements in office gadgets and applications.
- Ability to multitask and prioritize daily workload.
- High level verbal and written communications skills.
- Discretion and confidentiality.
- Excellent oral and written communication skills.
- Process-oriented: Demonstrable commitment to following processes, documentation, etc.
- Fairly computer savvy, proficient at using the Internet, and demonstrable technical aptitude/inclination.
- Experience ranges from 3 – 7 years.
Our organization strives to create an inclusive and caring work environment where all employees feel valued and supported.
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