Tender Specialist

4 days ago

Vadodara, Gujarat, India beBeeTender Full time

Job Description:

We are seeking a highly motivated and detail-oriented individual to join our team as a Tender Manager. In this role, you will collaborate with cross-functional teams to prepare, submit, and manage tender documents and proposals.

The ideal candidate will have a proven track record of success in tendering, proposal preparation, or a similar role within the consulting industry. Strong written and verbal communication skills, excellent organizational and time-management skills, and proficiency in Microsoft Office Suite and tendering software are essential.

Tender Management Responsibilities:

  • Identify relevant tenders and procurement opportunities through various channels (online portals, client inquiries, etc.).
  • Review and analyze tender documents to ensure understanding of project requirements.
  • Coordinate with internal departments (sales, technical, legal, finance) to gather necessary information.
  • Prepare and complete tender documents, ensuring compliance with all requirements.

Proposal / Document Preparation Responsibilities:

  • Review and analyze client requirements, tender documents, RFPs (Request for Proposals), and RFQs (Request for Quotations).
  • Collaborate with subject matter experts to gather relevant information for proposals.
  • Prepare high-quality, comprehensive tender documents and proposals.

Market Research Responsibilities:

  • Conduct market research to identify potential business opportunities / prospects for certifications and track industry trends.
  • Maintain a database of upcoming tenders and procurement opportunities.

Process Management Responsibilities:

  • Coordinate the entire client engagement process, including attending meetings, preparation of proposals within timelines.
  • Ensure successful running of Open Certification Programs
  • Ensure compliance with all documents required for submission within the set timelines.

Collaboration Responsibilities:

  • Work closely with various teams within the organization, including Sales, Project Management, and Finance, to gather necessary information for proposal submissions.
  • Participate in strategy meetings to determine the approach for each opportunity.

Quality Assurance Responsibilities:

  • Review and proofread proposals and tender documents to ensure accuracy, clarity, and compliance with client requirements.
  • Maintain a library of approved content for future tender submissions.

Client Engagement Responsibilities:

  • Communicate with clients, prospects for certification programs as needed, to clarify the requirements and address queries.

Documentation and Reporting Responsibilities:

  • Maintain accurate records of all proposals submissions, outcomes, and feedback.
  • Generate reports on business activities and results for management.

Qualifications:

  • Any Graduate or Bachelor's degree in Business Administration, Marketing, or a related field.
  • Proven experience in tendering, proposal preparation, or a similar role within the consulting industry.
  • Strong written and verbal communication skills.
  • Excellent organizational and time-management skills.
  • Proficiency in Microsoft Office Suite and tendering software.
  • Ability to work well under pressure and meet tight deadlines.
  • Attention to detail and a commitment to delivering high-quality work.

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