Creative Project Coordinator

Our organization seeks a highly organized and proactive Studio Operations Associate to support our creative team in India. In this role, you will work closely with Creative Leads to support a team of producers and editors responsible for crafting high-quality video and audio assets.

You will collaborate extensively with Studio Production and Post-Production teams, ensuring that each project adheres to a well-structured production roadmap for maximum efficiency and quality.

This position requires a blend of expertise in film production, project coordination, workflow optimization, and effective communication to support a fast-paced, cross-functional studio environment.

As Studio Operations Associate, you will oversee multiple projects, manage team resources, and ensure content is delivered on time and within expectations.

• Budget Management: Create and manage production budgets, ensuring they align with the production's creative goals while meeting financial constraints.
• Project Coordination: Work across multiple projects and teams, coordinating resources and timelines to ensure smooth operations and timely delivery.
• Dashboard Maintenance: Maintain the studio dashboard, listing all project details and providing timely updates to stakeholders and senior leaders.
• Resource Management: Evaluate resourcing needs and recommend appropriate staffing solutions for studio requests.
• Creative Partnership: Collaborate with team to develop production strategies that support creative vision while ensuring feasibility and quality.
• Assist Talent Acquisition: Assist in recruiting and hiring talent, ensuring the team is equipped with skilled professionals to meet project demands.
• Vendor Management: Build and maintain a strong vendor database to support production, ensuring access to top-quality resources.
• Priority Setting: Define and communicate production priorities clearly to ensure alignment across teams.
• Crew & Talent Management: Oversee crew and talent coordination as needed, ensuring production runs smoothly, on time, and on schedule.
• Legal Compliance: Work closely with the legal team to develop and execute production agreements and talent release forms.
• Invoice Management: Work closely with teams and vendors to ensure invoicing is accurate, properly verified, and submitted to the Finance team in a timely manner with all necessary approvals.
• Risk Management: Conduct risk assessments, identifying potential production challenges and developing solutions to mitigate them.

• 8-10 years of experience in studio production coordination or management, ideally within a creative or media environment.
• Strong teamwork and interpersonal skills, with the ability to foster a collaborative studio environment.
• Proficiency in scheduling and budgeting software, including MS Excel and Smartsheet; knowledge of Movie Magic Scheduling and Movie Magic Budgeting is preferred.
• Excellent written and verbal communication skills, with the ability to present complex information in a clear and accessible way.
• Proven ability to multitask and manage competing priorities in a fast-paced, dynamic environment.
• Strong troubleshooting and crisis management skills, with a proactive approach to problem-solving.
• Familiarity with the development sector is preferred, as well as an understanding of its unique challenges and needs.

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We're a group of talented, socially conscious, gritty, innovators using technology and human energy to create a vibrant wellness ecosystem. Together, we've built an amazing community, and we are always looking for people who share our passion.

Our goal is centered around helping individuals lead healthier and more fulfilling lives through the practice of holistic wellbeing.

We value impactful work, drive by purpose, and driven by making a difference in peoples' lives worldwide.

We offer competitive compensation packages, professional growth opportunities, and a supportive work environment that encourages collaboration, creativity, and continuous learning.

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We are committed to maintaining a diverse and inclusive workplace that promotes equality and respect for all employees.