Office Operations Coordinator

4 weeks ago

Surat, Gujarat, India Identixweb Limited Full time

As an Office Operations Coordinator at Identixweb Limited, you will play a vital role in ensuring the smooth day-to-day functioning of our office. Your responsibilities will include managing office operations, including scheduling meetings, maintaining calendars, and coordinating travel arrangements. You will also assist in the preparation of reports, presentations, and documentation as needed. Additionally, you will handle correspondence, phone calls, and inquiries from clients and vendors, maintaining filing systems and ensuring documents are organized and easily accessible. Furthermore, you will support HR functions, including recruitment, onboarding, and employee records management. You will also monitor and order office supplies to maintain inventory levels, coordinate company events and meetings, and assist with financial tasks, including invoicing and expense reporting. Finally, you will implement and maintain office policies and procedures, performing other administrative duties as assigned.

Key Responsibilities:
  • Manage office operations, including scheduling meetings and coordinating travel arrangements.
  • Assist in the preparation of reports, presentations, and documentation.
  • Handle correspondence, phone calls, and inquiries from clients and vendors.
  • Maintain filing systems and ensure documents are organized and easily accessible.
  • Support HR functions, including recruitment, onboarding, and employee records management.
  • Monitor and order office supplies to maintain inventory levels.
  • Coordinate company events and meetings.
  • Assist with financial tasks, including invoicing and expense reporting.
  • Implement and maintain office policies and procedures.

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