Front Office and Facilities Coordinator

16 hours ago

Chennai, Tamil Nadu, India beBeeFacilities Full time ₹ 9,00,000 - ₹ 12,00,000
Front Office Operations Coordinator

We are seeking a highly organized and professional individual to manage the reception area and oversee the day-to-day operations of our facilities. This dual-role position requires an individual with exceptional interpersonal skills, attention to detail, and the ability to coordinate multiple tasks efficiently.

Responsibilities:

  • Manage the reception/front-desk area by attending to visitors, including clients, delegates, candidates, and vendors.
  • Respond to and redirect queries to relevant partners/staff in a timely manner.
  • Organize and maintain records for newspapers, periodicals, and magazines in a structured manner.
  • Provide assistance to employees with meeting room bookings and cancellations to ensure optimal availability.
  • Address employee queries related to business services, providing speedy resolutions while guiding them to appropriate contacts.
  • Ensure the cleanliness and tidiness of the front-desk and client area by supervising housekeeping staff and addressing any maintenance concerns.
  • Monitor the availability and condition of first aid supplies, and ensure the medical room is clean and functional.
  • Coordinate daily with housekeeping/security staff and service providers to meet operational requirements.
  • Manage the main telephone line to receive and route incoming calls effectively.
  • Maintain professional and courteous communication over the phone.
  • Oversee office flower decoration and overall aesthetics of the reception area.
  • Ensure compliance with security protocols by maintaining visitor entry records.
  • Coordinate with housekeeping for meeting arrangements, including refreshments.
  • Process all related invoices, manage purchase orders (PR, PO, GRN), and coordinate with finance for timely vendor payments.

Facility Operations Management

  • Oversee daily facility operations, including maintenance, cleaning, and repairs.
  • Conduct regular facility inspections to identify potential issues and ensure compliance with safety regulations.
  • Monitor building systems, such as HVAC, electrical, plumbing, and fire safety systems.
  • Coordinate building renovations, refurbishments, and capital projects as needed.
  • Manage asset reconciliation and tracking for office equipment.
  • Oversee building parking management, including tracking valet service operations.
  • Manage service tickets through the Service Now platform, ensuring timely resolution.
  • Ensure timely renewal of Annual Maintenance Contracts (AMC) for critical equipment.
  • Manage vendor contracts for maintenance, cleaning supplies, and facility-related services.
  • Lead and supervise a team of facility staff, providing training and performance evaluations.
  • Assign tasks to ensure efficient workflow within the team and address potential safety hazards.

Requirements:

  • 3+ Years of experience in front office management or facility operations
  • Bachelor's degree in Business Administration, Facility Management, or related field preferred.

Desired Skills:

  • Strong organizational and multitasking skills, with a keen attention to detail.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Ability to work collaboratively with diverse teams and demonstrate leadership capabilities

  • Front Office Executive

    1 week ago

    Chennai, Tamil Nadu, India A & M Rooms and Residences Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Role & responsibilitiesProvide prompt, courteous, and efficient service to all guests to achieve a high level of customer satisfaction through personalized service from arrival until departure.Ensure guests are personally greeted and escorted to their rooms. Explain the room and other hotel facilities to make them feel both expected and welcomed. Conduct...

  • Front Office Coordinator

    2 weeks ago

    Chennai, Tamil Nadu, India beBeeCoordinating Full time

    Job SummaryWe are seeking a skilled and detail-oriented Front Office Coordinator to join our team. The ideal candidate will have excellent communication skills, be able to multitask effectively, and possess a high level of organization.Key ResponsibilitiesClient Interaction: Welcome clients in a professional and courteous manner.Front Desk Management: Handle...

  • Front Office Executive

    1 week ago

    Chennai, Tamil Nadu, India Sightspectrum Full time ₹ 3,00,000 - ₹ 5,00,000 per year

    Position: Office ReceptionistYears: FreshersLocation: Chennai Porur DLFSkills Required: Communication Excellence , Front Desk & Visitor Management, IT & Facility Coordination, Professional Etiquette, Well-groomed and professional appearancePassport Size Photo attached in resume is Mandatory

  • Front Office Coordinator

    1 week ago

    Chennai, Tamil Nadu, India beBeeAdministrative Full time ₹ 30,00,000 - ₹ 60,00,000

    Job Title: Front Office CoordinatorJob Description:We are seeking a skilled and organized Front Office Coordinator to join our team. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to multitask efficiently.The role involves managing the front office, greeting visitors, answering phone calls, maintaining...

  • Facility Coordinator

    1 week ago

    Chennai, Tamil Nadu, India Jones Lang LaSalle Full time

    JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they...

  • Front Office Coordinator

    1 week ago

    Chennai, Tamil Nadu, India beBeeCustomer Full time ₹ 2,50,000 - ₹ 5,00,000

    Job Overview:We are seeking an organized and detail-oriented Front Office Coordinator to manage our front desk on a daily basis. The ideal candidate will be responsible for performing administrative tasks, maintaining a tidy reception area, and providing exceptional customer service.Main Responsibilities:Greet and welcome guests upon arrivalDirect visitors...

  • Administrative Facilities Coordinator

    6 days ago

    Chennai, Tamil Nadu, India beBeeFacility Full time ₹ 15,00,000 - ₹ 28,00,000

    Job Title: Facilities SupervisorOur organization is seeking a highly skilled and organized Facilities Manager to oversee the day-to-day operations of our facilities.The ideal candidate will identify suitable properties, set up banking systems, and ensure compliance with banking policies and procedures.They will prepare property proposal reports, negotiate...

  • Front Office Executive

    2 days ago

    Chennai, Tamil Nadu, India YAGEO Group Full time

    Job Title: Front Office Executive (Receptionist)Location: Trichy, Tamil NaduIndustry: ManufacturingEmployment Type: Full-TimeJob Summary:We are seeking a well-presented, efficient, and friendly Front Office Executive (Receptionist) to be the first point of contact at our manufacturing facility. The ideal candidate will manage the front desk and ensure smooth...

  • Front Office Coordinator

    1 day ago

    Chennai, Tamil Nadu, India beBeeCustomerService Full time ₹ 20,000 - ₹ 25,000

    Job Title: Front Office CoordinatorAbout the RoleWe are seeking an organized and customer-focused individual to join our team as a Front Office Coordinator. This key role involves providing exceptional front desk services, handling inquiries, and ensuring seamless operations.Key Responsibilities:Manage front desk operations, including check-ins,...

  • Senior Facilities Coordinator

    2 weeks ago

    Chennai, Tamil Nadu, India beBeeFacility Full time ₹ 12,50,000 - ₹ 17,50,000

    Job Opportunity:We are seeking a highly skilled facility professional to oversee the daily soft services of our office-based environment.The ideal candidate will ensure a clean, safe, and welcoming work environment for employees and visitors, while maintaining relationships with service vendors and resolving facility-related requests and complaints.Key...