Administrative Support Specialist

7 days ago

Jaipur, Rajasthan, India beBeeExecutive Full time ₹ 80,00,000 - ₹ 1,20,00,000
Administrative Support Role

This role is responsible for providing administrative support to the School Management. Key responsibilities include managing and maintaining calendars, schedules, and appointments; organizing and preparing for meetings; coordinating internal and external communications; drafting, proofreading, and editing documents; and maintaining accurate records.



Key Responsibilities
  • Manage and maintain calendars, schedules, and appointments of the School Management.
  • Organize and prepare for meetings, including drafting agendas and compiling documents.
  • Coordinate internal and external communications, ensuring timely dissemination of information.
  • Draft, proofread, and edit emails, presentations, reports, and other documents.
  • Maintain accurate and organized records, files, and databases (both digital and physical).


Communication & Coordination
  • Act as the first point of contact between management and staff, parents, regulatory bodies, and external stakeholders.
  • Screen and prioritize incoming communications, responding where appropriate on behalf of management.
  • Coordinate and follow up with different school departments (academic, administrative, HR, finance, etc.) to ensure timely completion of tasks and decisions.
  • Support in preparing newsletters, circulars, and formal correspondence.


Operational & Strategic Support
  • Assist in planning and execution of school events, management meetings, inspections, and accreditation visits.
  • Support management in compliance-related documentation with local authorities, education boards, and regulatory bodies.
  • Help in drafting school policies, reports, and strategic presentations.
  • Track and monitor school projects, initiatives, and deadlines, ensuring alignment with management's goals.


Travel & Logistics
  • Organize domestic and international travel arrangements including transport, accommodation, and itineraries.
  • Coordinate logistics for school events, management visits, and official delegations.


Qualifications & Experience
  • Bachelor's degree in Business Administration, Education Management, or a related field.
  • 5-6 years of proven experience as an Executive Assistant, preferably in an educational institution or corporate setting.
  • Strong command of English and [local language], with excellent written and verbal communication skills.
  • High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
  • Familiarity with school/academic processes and educational compliance will be an added advantage.


Key Skills & Attributes
  • Excellent organizational and time-management abilities.
  • Strong interpersonal skills with the ability to engage with diverse stakeholders (staff, parents, regulators, etc.).
  • Proactive, resourceful, and able to anticipate management needs.
  • Ability to work under pressure and manage multiple priorities simultaneously.
  • Attention to detail with a problem-solving mindset.
  • Flexible and adaptable to a dynamic school environment.


This is a unique opportunity to provide administrative support to the School Management and contribute to the success of the school.

  • Administrative Support Specialist

    1 week ago

    Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 9,000 - ₹ 15,000

    Back Office SpecialistWe are seeking a highly skilled and organized individual to join our team as a Back Office Specialist. This role will be responsible for managing administrative tasks, data entry, and reporting.About the Role:Administer back office operations and provide support servicesManage data entries and prepare reportsEnsure efficient...

  • Administrative Support Specialist

    2 weeks ago

    Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 15,00,000

    Job SummaryThe role of an Administrative Support Specialist involves providing high-quality administrative assistance to resident and visiting faculty members. This position requires a detail-oriented individual who can handle various tasks efficiently, ensuring a seamless experience for faculty and students alike.Main Responsibilities:Coordinate travel...

  • Administrative Support Specialist

    1 week ago

    Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,00,000

    Job Title:The Administrative Support Specialist is responsible for overseeing all administrative functions and human resources activities within the organization.This role requires a dynamic individual who can handle multiple tasks, support company operations, manage employee relations, and ensure compliance with organizational policies and labor laws.Key...

  • Administrative Specialist

    2 weeks ago

    Jaipur, Rajasthan, India Law Prep Tutorial Jaipur Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Company DescriptionEstablished in 2008, Law Prep Tutorial is a pioneering institute for Common Law Admission Test (CLAT) and various other law entrance exams such as AILET, SET, and CET. As one of the oldest institutes in India and the oldest in Rajasthan, Law Prep Tutorial has consistently maintained a talented and experienced team of faculties. The...

  • Administrative Support Specialist

    1 week ago

    Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 75,00,000 - ₹ 1,50,00,000

    Senior Administrative Associate PositionThe Executive Assistant will provide high-level administrative support to the CEO, ensuring seamless day-to-day operations.

  • HR Support Specialist

    1 week ago

    Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 40,00,000 - ₹ 80,00,000

    Job Title: HR Support SpecialistWe are seeking a proactive and detail-oriented individual to support our Human Resources team in handling essential administrative tasks.Key Responsibilities:Main Tasks Include Timesheet Management, Follow-Ups & Coordination, Administrative Support, and General HR Support.This role offers hands-on experience in core HR...

  • Administrative Support Professional

    1 week ago

    Jaipur, Rajasthan, India beBeeCustomerService Full time ₹ 3,00,000 - ₹ 3,60,000

    Job Overview:We are seeking a highly skilled Administrative Support Professional to join our team.The ideal candidate will have at least 1 year of experience in administration, reception, or similar roles and be proficient in English communication (Speaking & Writing).Duties and Responsibilities:Manage internal and external communications and provide updates...

  • Chief Administrative Officer

    1 week ago

    Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 30,00,000 - ₹ 40,00,000

    Executive Support SpecialistThe Executive Support Specialist will provide high-level administrative support to senior executives, ensuring seamless execution of daily operations and strategic initiatives.Key Responsibilities:Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.Manage senior...

  • System Administrator Specialist

    2 weeks ago

    Jaipur, Rajasthan, India beBeeConfiguration Full time ₹ 8,00,000 - ₹ 11,00,000

    Job Title: Quality System SpecialistWe are seeking a highly skilled and experienced Quality System Specialist to join our team. The successful candidate will be responsible for assisting system program leaders with system configurations and support for global, web-based applications.Key Responsibilities:Provides daily system support (via telephone, email,...

  • Office Administration Documentation Specialist

    1 week ago

    Jaipur, Rajasthan, India beBeeAdministration Full time ₹ 40,00,000 - ₹ 80,00,000

    Job OpportunityWe are seeking a highly skilled HR professional to fill the role of Office Administration Documentation Specialist.Maintain accurate and up-to-date employee records, ensuring they are well organized and easily accessible.Support the HR team in recruitment processes, including job postings and interview scheduling.Collaborate with the team to...