Administrative Coordinator: Scheduling Specialist

3 days ago

Agra, Uttar Pradesh, India beBeeScheduling Full time ₹ 9,00,000 - ₹ 12,00,000

Job Title

We are seeking a highly organized and detail-oriented Scheduling Manager to manage and coordinate complex scheduling needs across teams or for executive leadership.

The ideal candidate will ensure efficient calendar management, optimize meeting schedules, and proactively resolve conflicts. This role is critical to keeping operations running smoothly and ensuring optimal use of time for our subject matter experts.

Responsibilities:

  • Manage daily calendars for various subject matter experts and our consultants, along with team members from various back offices.
  • Schedule meetings, appointments, and events, ensuring optimal time allocation and minimal conflicts.
  • Coordinate with internal stakeholders to arrange logistics (meeting rooms, video conferencing links, etc.).
  • Monitor and adjust calendar events as priorities shift.
  • Communicate schedule changes promptly and professionally.
  • Report on the occurrence and length of key calendar events.

Requirements/Preferences:

  • Proven experience as a project coordinator, project management scheduler, executive assistant, or in a similar administrative role.
  • Proficiency with calendar and scheduling tools (e.g., Google Calendar, Outlook, Calendly).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication.
  • Ability to work independently and under pressure.
  • High level of discretion and professionalism.

Preferred Skills:

  • Calendar management
  • Scheduling tools
  • Organizational skills
  • Time management
  • Communication

Why this role matters:

This role plays a vital part in maintaining the smooth operation of our organization. The Scheduling Manager will be responsible for ensuring that all stakeholders have access to the necessary resources and information at the right time.

What we offer:

A dynamic and supportive work environment, opportunities for growth and development, and a competitive compensation package.

  • Support Coordinator

    21 hours ago

    Agra, Uttar Pradesh, India beBeeAdministration Full time ₹ 20,00,000 - ₹ 25,00,000

    Administrative Support RoleThe role of an administrative support specialist is a vital one within any organization.Key Responsibilities include coordinating schedules, managing correspondence, and providing general support to the team. Additionally, organizational systems and processes must be developed and maintained to ensure efficiency and...

  • Project Coordinator Specialist

    3 days ago

    Agra, Uttar Pradesh, India beBeeProject Full time ₹ 15,00,000 - ₹ 25,00,000

    Job Title: Project Coordinator SpecialistWe are seeking a seasoned Project Coordinator Specialist to lead various projects from inception to completion. As the key project leader, you will be responsible for driving project strategy and ensuring alignment with our business goals.Key responsibilities include:Managing cross-functional teamsCoordinating project...

  • Teamcenter Administration Specialist

    3 days ago

    Agra, Uttar Pradesh, India beBeeAdministration Full time ₹ 20,00,000 - ₹ 25,00,000

    Job Title: Teamcenter Administration SpecialistThe role of the Teamcenter Administration Specialist involves overseeing the installation, configuration, and maintenance of Siemens Teamcenter Unified Architecture (UA) environments.Install, configure, and maintain UA environments to ensure optimal performance.Manage users, roles, BMIDE updates, and workflow...

  • Administrative Business Operations Coordinator

    1 day ago

    Agra, Uttar Pradesh, India beBeeBusiness Full time ₹ 60,00,000 - ₹ 80,00,000

    Job TitleWe are seeking a detail-oriented and proactive Business Operations Coordinator to manage day-to-day office operations and ensure smooth administrative functioning.Key ResponsibilitiesOffice & Facility Management:Oversee office infrastructure, supplies, housekeeping, and security ensuring a safe working environment.Ensure timely maintenance of...

  • Patient Support Specialist

    4 days ago

    Agra, Uttar Pradesh, India beBeePatientSupport Full time US$ 40,000 - US$ 65,000

    Job OverviewWe are seeking a highly organized and articulate professional to fill the role of Patient Support Specialist. This remote position requires administrative and patient support for a U.S.-based physical and rehabilitation medicine clinic.Main Responsibilities:Financial & Administrative Support:Collaborate with the billing team on insurance...

  • Procurement Coordination Specialist

    1 day ago

    Agra, Uttar Pradesh, India beBeeProcurement Full time ₹ 8,00,000 - ₹ 20,00,000

    Job TitleProcurement Coordination SpecialistWe are seeking a detail-oriented and proactive Procurement Coordination Specialist to support our procurement operations.The role involves engaging with suppliers, maintaining accurate records, and assisting in handling enquiries and documentation.Key ResponsibilitiesFollow up with suppliers for rates and required...

  • Strategic Operations Coordinator

    1 day ago

    Agra, Uttar Pradesh, India beBeeAdministrative Full time ₹ 60,00,000 - ₹ 1,20,00,000

    Job DescriptionThe role of Administrative Manager is a pivotal position within the organization, requiring a highly skilled and organized individual to oversee daily administrative operations. This includes managing office supplies, coordinating with various departments, and ensuring smooth workflow.Key responsibilities include scheduling and communication...

  • IT Project Coordination Specialist

    7 days ago

    Agra, Uttar Pradesh, India beBeeProjectCoordinator Full time ₹ 6,00,000 - ₹ 12,00,000

    Project Manager AssistantWe are seeking a highly organized and detail-oriented Project Coordinator to assist in the planning, execution, and monitoring of IT and software development projects.Key Responsibilities:Collaborate with the Project Manager to develop project plans, schedules, and resource allocations.Coordinate cross-functional teams including...

  • Administrative Support Assistant

    4 days ago

    Agra, Uttar Pradesh, India beBeeOrganizational Full time ₹ 42,000 - ₹ 84,000

    Job Title: Organizational Support SpecialistAbout the RoleWe are seeking a highly motivated and organized individual to support our people operations and gain hands-on experience in a fast-paced environment.Key ResponsibilitiesAssist in recruitment processes, including shortlisting, scheduling interviews, and onboarding.Support daily HR operations, such as...

  • Operations Specialist

    3 days ago

    Agra, Uttar Pradesh, India beBeeDepartment Full time ₹ 6,00,000 - ₹ 12,00,000

    Job Title: Department Operations SpecialistThe role of a Department Operations Specialist is pivotal in ensuring seamless daily activities, efficient schedule management, and coordinated events within the department. This position demands exceptional organizational, communication, and interpersonal skills.Key Responsibilities:1. Coordinate schedules, events,...