Senior Executive Support Specialist

4 days ago


Mumbai, Maharashtra, India beBeeExecutive Full time

Job Title: Executive Office Assistant

">
  • Assist senior executives with calendar management and CEO office operations.
  • Ensure timely responses to meeting invitations and requests.
  • Manage global team travel itineraries.
  • Track travel bookings.
  • Serve as primary point of contact for general communications.
  • Arrange travel itineraries, including flights, accommodation, and ground transportation.
  • Plan and schedule meetings, ensuring efficient use of time.
  • Anticipate and prioritize tasks for senior executives.
  • Manage day-to-day administrative tasks, such as expenses and filing systems.
  • Coordinate senior executive meetings and events.
  • Collaborate with clients on meeting itineraries and client profiles.
  • Perform tasks in a timely manner to a high standard.
  • Take ownership of processes within the team or own workload.
  • Execute work requirements and collaborate with related teams.
  • Check colleagues' work to meet internal and stakeholder requirements.
  • Provide specialist advice and support.
  • Manage risk and strengthen controls.
  • Deliver work in line with relevant rules and regulations.
  • Maintain awareness of how all teams contribute to objectives.
  • Develop awareness of underlying principles and concepts.
  • Make judgements based on practice and experience.
  • Compile expense reports and maintain confidential information.
">Required Skills and Qualifications">
  • Technical skills: Microsoft Office Suite, text processing software, and Excel spreadsheet.
">Benefits">
  • Leadership responsibilities, creating an environment for colleagues to thrive.
  • LEAD behaviours: Listen and be authentic, Energise and inspire, Align across the enterprise, Develop others.
">Others">
  • Continuous development of administrative/operational expertise.
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