Executive Assistant to Senior Management Leader
3 weeks ago
Maq Software is a leading global software consultancy expanding its operations in Noida to support Fortune 500 customers. As an Executive Assistant to Senior Management, you will provide exceptional support to our Senior Managers, managing their calendars, schedules, and ensuring smooth day-to-day operations in the project management office.
Key Responsibilities:- Schedule Management: Manage calendars, scheduling appointments, meetings, and travel arrangements, prioritizing tasks and managing competing demands to ensure efficient use of executives' time. Act as a gatekeeper, screening calls, emails, and visitors to ensure only critical matters reach the executives.
- Communication & Coordination: Draft and proofread correspondence, presentations, and reports for the executives, facilitating communication between them and other departments within the company. Manage and maintain executive databases and contact lists.
- Travel Management: Arrange travel itineraries, including flights, accommodation, and ground transportation, ensuring smooth travel experiences for the executives. Prepare necessary travel documents and expense reports.
- Project Management: Manage and prioritize projects assigned by the executives, conducting research and gathering information to support their decision-making processes. Prepare briefing materials and presentations for meetings.
- Office Management: Oversee the smooth functioning of the executive office, ensuring a professional and organized environment. Manage office supplies and equipment, coordinating with administrative staff for additional support.
- Bachelor's or master's degree or equivalent experience in business administration, engineering, commerce, or a related field.
- Minimum 3-7 years of experience as an Executive Assistant or similar role, ideally within a corporate environment.
- Strong organizational, time management, and communication skills.
- Excellent interpersonal and problem-solving skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
- Ability to work independently, prioritize tasks, and manage multiple deadlines effectively.
- Discretion, professionalism, and ability to maintain confidentiality.
- Fluency in English and Hindi languages.
Job location: Maq Software, A3, Sector 145, Noida 201301.
Work Timings: Due to the global nature of our operations, we require executive support 24/7. We will staff our project management support team with multiple assistants, with work shifts including weekends, evenings, and night shifts (US time).
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