Senior Executive Assistant to Senior Management

6 days ago

Noida, Uttar Pradesh, India Maq Software Full time

Job Title: Senior Executive Assistant to Senior Management

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to the Senior Managers of MAQ Software.

Key Responsibilities:

  • Schedule Management: Manage calendars - scheduling appointments, meetings, and travel arrangements. Prioritize tasks and manage competing demands to ensure efficient use of executives' time. Act as a gatekeeper, screening calls, emails, and visitors to ensure only critical matters reach the executives.
  • Communication & Coordination: Draft and proofread correspondence, presentations, and reports for the executives. Facilitate communication between the executives and other departments within the company. Manage and maintain executive databases and contact lists.
  • Travel Management: Arrange travel itineraries, including flights, accommodation, and ground transportation, ensuring smooth travel experiences for the executives. Prepare necessary travel documents and expense reports.
  • Project Management:
    • Manage and prioritize projects assigned by the executives.
    • Conduct research and gather information to support executives' decision-making processes.
    • Prepare briefing materials and presentations for meetings.
  • Office Management: Oversee the smooth functioning of the executive office, ensuring a professional and organized environment. Manage office supplies and equipment. Coordinate with administrative staff for additional support.

Qualifications & Skills:

  • Bachelor's or master's degree or equivalent experience in business administration, engineering, commerce, or a related field.
  • Minimum 3-7 years of experience as an Executive Assistant or similar role, ideally within a corporate environment.
  • Strong organizational, time management, and communication skills.
  • Excellent interpersonal and problem-solving skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
  • Ability to work independently, prioritize tasks, and manage multiple deadlines effectively.
  • Discretion, professionalism, and ability to maintain confidentiality.
  • Fluency in English and Hindi languages.

Job Location: MAQ Software, A3, Sector 145, Noida 201301

Work Timings: Because of the global nature of our worldwide operations, we must provide executive support 24 x 7. We will staff our project management support team with multiple assistants. Our work shifts require support on the weekends, evenings and in the night shifts (US time).

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