Senior Office Administrator

24 hours ago


Pune, Maharashtra, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,00,000

Job Overview

This is an exciting opportunity to lead the administrative team and oversee daily operations of the office. As a senior administrator, you will be responsible for providing direct support to senior leadership and ensuring smooth functioning of office services.

  • Oversee daily operations of the administrative team, coordinating tasks and activities to ensure efficient workflow.
  • Provide direct administrative support to senior leadership, managing schedules, organizing meetings, and preparing documents.
  • Act as the point of contact for all office-related inquiries, requests, and issues.
  • Maintain office supplies inventory and place orders when necessary; ensure office equipment and technology are in good working order.
  • Coordinate and manage office-wide events, meetings, and conferences.

Leadership and Supervision

  • Supervise and provide guidance to administrative staff, ensuring tasks are completed accurately and efficiently.
  • Provide training and mentorship to new administrative employees.
  • Develop and implement workflows, processes, and procedures to optimize team performance.
  • Conduct performance reviews and assist in developing career growth plans for administrative staff.

Facilities Management

  • Oversee maintenance and upkeep of office facilities, ensuring a clean and safe working environment.
  • Liaise with external vendors and contractors for maintenance, repairs, and office supplies.
  • Coordinate office moves, seating arrangements, and space planning as required.

Documentation and Reporting

  • Maintain accurate records of office activities, expenditures, and other relevant documentation.
  • Assist in preparing and maintaining reports, presentations, and other materials for senior leadership and key stakeholders.
  • Ensure compliance with company policies, safety standards, and other relevant regulations.

Process Improvement

  • Identify areas for process improvement in administrative operations and implement solutions to increase efficiency and productivity.
  • Work with senior management to streamline administrative procedures and improve team workflows.

Qualifications

  • Education: Bachelor's degree in Business Administration, Office Management, or related field (preferred).
  • Experience:
  • Minimum of 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.
  • Proven experience managing office operations and facilities.
  • Strong background in supporting senior management and cross-functional teams.
  • Skills:
  • Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software (e.g., project management tools, scheduling software).


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